Strategic Executive Administrative Coordinator

Ernst & Young Oman; Saint Paul (MN); On-site; USD 64,000 - 116,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

EY seeks an Executive Administrative Coordinator to provide high-level administrative, project and operational support to multiple executives. You will align with senior leaders, anticipate needs, coordinate confidential projects and manage calendars and travel with discretion.

You will interface with internal and external stakeholders, prepare materials, and ensure efficient office operations across teams to support growth and profitability.

Qualifications

• BA/BS degree or relevant experience.
• 8-10+ years of experience.
• Typically, no less than 5-7 years relevant experience.
• Flexible for overtime as required.
• Work primarily onsite in the EY office, client or meeting site as determined.
• Must be flexible to travel.

Responsibilities

• Manage daily execution of administrative services for eligible partners, principals, managing directors and directors.
• Apply specialized knowledge of service line, sector and operations role of executive to make independent decisions to accomplish project, administrative and operational objectives.
• Apply an in-depth understanding of the key drivers affecting the leader’s role and business priorities to administrative and project coordination.
• Identify and resolve administrative issues and challenges, analyze problems and implement solutions to improve efficiency and productivity.
• Build and foster relationships with internal and external business leaders and stakeholders and their administrative staff to support business objectives.
• Protect confidential/proprietary information and manage data and records securely.
• Demonstrate high level firm/service line knowledge of QRM policies.
• Independently compose, format and edit non-technical business documents in conjunction with leader executives and appropriate internal communications professionals.
• Liaise with service line and core business service personnel to track and coordinate executive work/projects; manage information and respond to requests accurately and promptly.
• Compile, review and analyze markets and budget reports to create tracking reports, identify action items, coordinate follow up and prepare meeting materials.
• Anticipate and apply knowledge of leaders’ priorities to manage complex and constantly changing calendars.
• Coordinate domestic/international travel, internal and external events, meetings and conferences within scope leveraging appropriate resources.

Skills

MS Word

Excel

PowerPoint

Teams

SharePoint

Outlook

Complex problem solving

Independent decision making

Communication

Travel coordination

Education

BA/BS degree or relevant experience

8-10+ years of experience

Tools

Travel coordination tools

Job description

EY seeks an Executive Administrative Coordinator to provide high-level administrative, project and operational support to multiple executives. You will align with senior leaders, anticipate needs, coordinate confidential projects and manage calendars and travel with discretion.

You will interface with internal and external stakeholders, prepare materials, and ensure efficient office operations across teams to support growth and profitability.