Executive Administrative Partner to Senior Leaders

Ernst & Young Oman; Des Moines (IA); On-site; USD 64,000 - 116,000; Full time

Benefits offered by this job

Hybrid work model

Total rewards package (medical, dental

401(k) plans

Job summary

EY is seeking an Executive Administrative Coordinator to provide high-level administrative, project and operational support to multiple executives, aligning with leaders' priorities and business objectives. You will manage calendars, travel, and confidential information while coordinating cross-functional teams.

You will interact with senior leaders and stakeholders, composing and editing business documents and ensuring strong process continuity across the firm’s operations and service lines.

Qualifications

• BA/BS degree or relevant experience.
• 8-10+ years of experience.
• Typically, no less than 5-7 years relevant experience.
• Flexible for overtime as required.
• Work primarily onsite in the EY office, client or meeting site as determined.
• Must be flexible to travel.

Responsibilities

• Manage daily execution of administrative services for eligible partners, principals, managing directors and directors.
• Apply specialized knowledge of service line, sector and operations role of executive to make independent decisions to accomplish project, administrative and operational objectives.
• Apply an in-depth understanding of the key drivers affecting the leader’s role and business priorities to administrative and project coordination.
• Identify and resolve administrative issues and challenges, analyze problems and implement solutions to improve efficiency and productivity.
• Build and foster relationships with internal and external business leaders and stakeholders and their administrative staff to support business objectives.
• Protect confidential/proprietary information and manage data and records securely.
• Demonstrate high level firm/service line knowledge of QRM policies.
• Independently compose, format and edit non-technical business documents in conjunction with leader executives and appropriate internal communications professionals.
• Liaise with service line and core business service personnel to track and coordinate executive work/projects; manage information and respond to requests accurately and promptly.
• Compile, review and analyze markets and budget reports to create tracking reports, identify action items, coordinate follow up and prepare meeting materials.
• Anticipate and apply knowledge of leaders’ priorities to manage complex and constantly changing calendars.
• Coordinate domestic/international travel, internal and external events, meetings and conferences within scope leveraging appropriate resources.

Skills

Complex problem solving

Independent decision making

Communication

Relationship management

Time management

Attention to detail

MS Word

Excel

PowerPoint

Teams

SharePoint

Outlook

Education

BA/BS degree or relevant experience

Tools

MS Word

Excel

PowerPoint

Teams

SharePoint

Outlook

Job description

EY is seeking an Executive Administrative Coordinator to provide high-level administrative, project and operational support to multiple executives, aligning with leaders' priorities and business objectives. You will manage calendars, travel, and confidential information while coordinating cross-functional teams.

You will interact with senior leaders and stakeholders, composing and editing business documents and ensuring strong process continuity across the firm’s operations and service lines.