Senior Executive Administrative Coordinator

Ernst & Young Oman; Honolulu (HI); Hybrid; USD 64,000 - 116,000; Full time

Benefits offered by this job

Medical and dental coverage

401(k) plan

Hybrid work model

Job summary

EY is seeking an Executive Administrative Coordinator to provide high-level administrative, project and operational support to multiple executives. You will coordinate calendars, travel, and communications while collaborating with cross-functional teams to enable executive success.

You will interact with internal and external stakeholders, maintain confidential information, and contribute to process improvements across the firm’s leadership portfolio.

Qualifications

• BA/BS degree or relevant experience.
• 8-10 plus years of experience.
• Typically, no less than 5 - 7 years relevant experience.
• Flexible for overtime as required.
• Work primarily onsite in the EY office, client or meeting site as determined.
• Must be flexible to travel.

Responsibilities

• Manage daily execution of administrative services for eligible partners, principals, managing directors and directors.
• Apply specialized knowledge of service line, sector and operations role of executive to make independent decisions to accomplish project, administrative and operational objectives.
• Apply an in-depth understanding of the key drivers affecting the leader’s role and business priorities to administrative and project coordination.
• Identify and resolve administrative issues and challenges, analyze problems and implement solutions to improve efficiency and productivity.
• Build and foster relationships with internal and external business leaders and stakeholders and their administrative staff to support business objectives.
• Protect confidential/proprietary information and manage data and records securely.
• Demonstrate high level firm/service line knowledge of QRM policies.
• Independently compose, format and edit non-technical business documents in conjunction with leader executives and appropriate internal communications professionals.
• Liaise with service line and core business service personnel to track and coordinate executive work/projects; manage information and respond to requests accurately and promptly.
• Compile, review and analyze markets and budget reports to create tracking reports, identify action items, coordinate follow up and prepare meeting materials.
• Anticipate and apply knowledge of leaders’ priorities to manage complex and constantly changing calendars.
• Coordinate domestic/international travel, internal and external events, meetings and conferences within scope leveraging appropriate resources.

Skills

Problem solving

Decision making

Adaptability

Issue escalation

Communication

Stakeholder management

Multi-tasking

MS Office suite

Independence

Education

BA/BS degree or relevant experience

Tools

MS Word

Excel

PowerPoint

Teams

SharePoint

Outlook

Job description

EY is seeking an Executive Administrative Coordinator to provide high-level administrative, project and operational support to multiple executives. You will coordinate calendars, travel, and communications while collaborating with cross-functional teams to enable executive success.

You will interact with internal and external stakeholders, maintain confidential information, and contribute to process improvements across the firm’s leadership portfolio.