Senior Executive Administrative & Projects Coordinator

Ernst & Young Oman; Phoenix (AZ); Hybrid; USD 64,000 - 116,000; Full time

Benefits offered by this job

Hybrid work model

Medical and dental coverage

Pension and 401(k)

Paid time off

Job summary

EY is seeking an Executive Administrative Coordinator to provide high-level administrative, project and operational support to multiple executives. You will coordinate calendars, travel, and confidential projects while aligning with senior leaders' priorities and business objectives.

The role emphasizes independent decision-making, relationship-building with internal and external stakeholders, and strong proficiency in MS Office tools.

Qualifications

• BA/BS degree or relevant experience.
• 8-10 plus years of experience.
• Typically, no less than 5 - 7 years relevant experience.
• Flexible for overtime as required.
• Work primarily onsite in the EY office, client or meeting site as determined.
• Must be flexible to travel.

Responsibilities

• Manage daily execution of administrative services for eligible partners, principals, managing directors and directors.
• Apply specialized knowledge of service line, sector and operations role of executive to make independent decisions to accomplish project, administrative and operational objectives.
• Apply an in-depth understanding of the key drivers affecting the leader’s role and business priorities to administrative and project coordination.
• Identify and resolve administrative issues and challenges, analyze problems and implement solutions to improve efficiency and productivity.
• Build and foster relationships with internal and external business leaders and stakeholders and their administrative staff to support business objectives.
• Protect confidential/proprietary information and manage data and records securely.
• Demonstrate high level firm/service line knowledge of QRM policies.
• Independently compose, format and edit non-technical business documents in conjunction with leader executives and appropriate internal communications professionals.
• Liaise with service line and core business service personnel to track and coordinate executive work/projects; manage information and respond to requests accurately and promptly.
• Compile, review and analyze markets and budget reports to create tracking reports, identify action items, coordinate follow up and prepare meeting materials.
• Anticipate and apply knowledge of leaders’ priorities to manage complex and constantly changing calendars.
• Coordinate domestic/international travel, internal and external events, meetings and conferences within scope leveraging appropriate resources.

Skills

Interpersonal skills

Verbal communication

Written communication

Project coordination

Decision making

MS Word

Excel

PowerPoint

Teams

SharePoint

Outlook

Education

BA/BS degree

Tools

MS Word

Excel

PowerPoint

Teams

SharePoint

Outlook

Job description

EY is seeking an Executive Administrative Coordinator to provide high-level administrative, project and operational support to multiple executives. You will coordinate calendars, travel, and confidential projects while aligning with senior leaders' priorities and business objectives.

The role emphasizes independent decision-making, relationship-building with internal and external stakeholders, and strong proficiency in MS Office tools.