Strategic Executive Administrative Assistant to Leadership

Notbohm Motors; Miles City (MT); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid time off

Professional development opportunities

Team-first workplace culture

Community-rooted business in Miles Cit

Job summary

Notbohm Motors in Miles City, MT is seeking an Executive Administrative Assistant to support our senior leadership team. The role focuses on keeping schedules organized, coordinating meetings, and representing the dealership with professionalism and warmth.

You will manage travel, prepare materials, and handle confidential information with discretion while collaborating across departments to meet business objectives.

Qualifications

• 3+ years experience in an administrative, executive assistant, or office management role.
• Professional and friendly demeanor with excellent communication skills.
• Strong organizational skills and attention to detail.
• Able to handle confidential information with discretion.
• Proactive, resourceful, and able to manage multiple priorities in a fast-paced setting.

Responsibilities

• Provide comprehensive administrative support to the General Manager and executive leadership team.
• Coordinate materials for meetings including agendas, presentations, and follow-up docs.
• Serve as first point of contact for executive communications via phone, email, and in person.
• Arrange travel itineraries and accommodations for leadership as needed.
• Maintain confidential records and filing systems with discretion.
• Assist with special projects, research, and reporting to support business objectives.
• Liaise with vendors, partners, and community contacts for executive needs.
• Draft announcements, memos, and internal communications.
• Perform general office management duties including supplies and facilities coordination.

Skills

Administrative support

Executive scheduling

Communication skills

Organization

Discretion

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Microsoft Office Suite

Dealership management software

Job description

Notbohm Motors in Miles City, MT is seeking an Executive Administrative Assistant to support our senior leadership team. The role focuses on keeping schedules organized, coordinating meetings, and representing the dealership with professionalism and warmth.

You will manage travel, prepare materials, and handle confidential information with discretion while collaborating across departments to meet business objectives.