Executive Administrative Assistant

Notbohm Motors; Miles City (MT); Sur place; USD 42 000 - 58 000; Plein temps

Avantages offerts par ce poste

Health, dental, and vision insurance

Paid time off

Professional development opportunities

Team-first workplace culture

Community-rooted business in Miles Cit

Résumé du poste

Notbohm Motors in Miles City, MT is seeking an Executive Administrative Assistant to support our senior leadership team. The role focuses on keeping schedules organized, coordinating meetings, and representing the dealership with professionalism and warmth.

You will manage travel, prepare materials, and handle confidential information with discretion while collaborating across departments to meet business objectives.

Qualifications

• 3+ years experience in an administrative, executive assistant, or office management role.
• Professional and friendly demeanor with excellent communication skills.
• Strong organizational skills and attention to detail.
• Able to handle confidential information with discretion.
• Proactive, resourceful, and able to manage multiple priorities in a fast-paced setting.

Responsabilités

• Provide comprehensive administrative support to the General Manager and executive leadership team.
• Coordinate materials for meetings including agendas, presentations, and follow-up docs.
• Serve as first point of contact for executive communications via phone, email, and in person.
• Arrange travel itineraries and accommodations for leadership as needed.
• Maintain confidential records and filing systems with discretion.
• Assist with special projects, research, and reporting to support business objectives.
• Liaise with vendors, partners, and community contacts for executive needs.
• Draft announcements, memos, and internal communications.
• Perform general office management duties including supplies and facilities coordination.

Connaissances

Administrative support

Executive scheduling

Communication skills

Organization

Discretion

Formation

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Outils

Microsoft Office Suite

Dealership management software

Description du poste

About Notbohm Motors Auto Group

Notbohm Motors Auto Group has been a trusted name in automotive sales and service in Eastern Montana for generations. Rooted in community values and a commitment to exceptional customer experiences, we take pride in the relationships we build — with our customers, our partners, and our team. We are a family-oriented dealership where every employee plays a meaningful role in our continued success.

Position Overview

We are looking for a highly organized, dependable, and personable Executive Administrative Assistant to support our senior leadership team. In this pivotal role, you will serve as a key point of contact within our organization — keeping operations running smoothly, managing executive schedules, and representing Notbohm Motors with professionalism and warmth. If you enjoy a fast-paced environment, have a knack for anticipating needs before they arise, and thrive on keeping things in order, we'd love to hear from you.

• Provide comprehensive administrative support to the General Manager and executive leadership team, including calendar management, scheduling, and correspondence.
• Coordinate and prepare materials for internal and external meetings, including agendas, presentations, and follow-up documentation.
• Serve as a professional and welcoming first point of contact for executive-level communications via phone, email, and in person.
• Manage travel arrangements, itineraries, and accommodations for leadership as needed.
• Maintain accurate records, filing systems, and confidential documents with a high degree of discretion.
• Assist with special projects, research, and reporting to support business objectives across departments.
• Liaise effectively with vendors, partners, and community contacts on behalf of executive leadership.
• Support dealership-wide communications, including drafting announcements, memos, and correspondence.
• Perform general office management duties including supply ordering, coordinating office maintenance, and ensuring a professional work environment.
• Adapt to shifting priorities with a positive, solutions-focused attitude.

Qualifications & Requirements

• 3+ years of experience in an administrative, executive assistant, or office management role; experience in an automotive or dealership environment is a plus.
• Excellent verbal and written communication skills with a professional and friendly demeanor.
• Strong organizational skills and exceptional attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); familiarity with dealership management software is a bonus.
• Ability to handle confidential and sensitive information with integrity and discretion.
• Proven ability to manage multiple priorities and deadlines in a dynamic, team-oriented environment.
• A proactive and resourceful mindset — you see what needs to be done and take initiative.
• High school diploma or equivalent required; associate's or bachelor's degree preferred.

What We Offer

• Competitive compensation commensurate with experience.
• Health, dental, and vision insurance.
• Paid time off.
• A supportive, team-first workplace culture where your contributions are recognized and valued.
• Opportunities for professional development and growth within our organization.
• The chance to be part of a well-respected, community-rooted business in the heart of Miles City.

Notbohm Motors Auto Group is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.