Strategic Executive Assistant to Leadership Team

Beemac Logistics; Beaver (Beaver County); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Competitive Salary

PTO & Holidays

Health/Dental/Vision Insurance

401k with company match

HSA

Career advancement opportunities

Legal assistance and identity theft

Job summary

Beemac Logistics is seeking an Executive Assistant to support the leadership team in a dynamic, high-trust environment. This role is not a single-desk position; you will partner with the entire leadership group, managing a wide range of business and personal priorities and owning special projects beyond a typical assistant role.

You will handle confidential information, coordinate travel and money matters for the leadership team, and pass background and credit checks as part of the screening

Qualifications

• Experience as an executive/personal assistant or similar support role preferred.
• A college degree is preferred.
• Excellent organizational skills and ability to manage multiple priorities and deadlines.
• Strong attention to detail, especially with financial and confidential matters.
• A proactive self-starter mindset with initiative on new projects.
• Strong written and verbal communication skills.
• Comfort with technology and business software; trustworthy with sensitive information.

Responsibilities

• Serve as the primary contact and right hand to the leadership team, anticipating needs.
• Manage complex calendars, scheduling, and meeting logistics across leaders.
• Coordinate personal and business travel for leadership and select staff.
• Own expense reports, credit card reconciliations, and daily financial admin.
• Lead special projects tied to leadership initiatives and external ventures.
• Draft and proofread correspondence, presentations, and internal comms.
• Handle confidential information with discretion and sound judgment.
• Coordinate with vendors, partners, and outside contacts for leadership.
• Juggle shifting priorities and deadlines while maintaining detail.

Skills

Executive support

Calendar management

Travel coordination

Expense reporting

Confidential handling

Strong communication

Tech savvy

Education

Bachelor's degree preferred

Tools

Office suite

Expense platforms

Travel platforms

Job description

Beemac Logistics is seeking an Executive Assistant to support the leadership team in a dynamic, high-trust environment. This role is not a single-desk position; you will partner with the entire leadership group, managing a wide range of business and personal priorities and owning special projects beyond a typical assistant role.

You will handle confidential information, coordinate travel and money matters for the leadership team, and pass background and credit checks as part of the screening