Executive Assistant to Director — Strategic Admin

State of Montana; Helena (MT); On-site; USD 39,000 - 41,000; Full time

Benefits offered by this job

Health Insurance

Paid Leave & Holidays

Retirement Plan

Job summary

Department of Environmental Quality in Helena, MT, is seeking an Executive Assistant to support the Director’s Office, including coordination of administrative tasks, correspondence, and travel. The role also serves the BER, handling meetings, minutes, and related documentation.

The position emphasizes high-level customer service, public-facing duties, and alignment with DEQ branding across external publications. Office-based, Monday–Friday, 8–5, with opportunities for professional development.

Qualifications

• Associate’s degree in a related field and several years’ experience in high-level administrative support.
• Experience coordinating administrative tasks for executive offices and board operations.
• Proven ability to manage schedules, travel, correspondence, and public-facing communications.

Responsibilities

• Manage administrative functions of the Director’s Office, including correspondence, phone lines, schedules and travel, and visitor greeting.
• Support the BER and maintain meeting minutes, due dates, and board materials.
• Coordinate special projects, assist with public meetings, and maintain DEQ brand in external publications.

Skills

Customer service

Administrative support

Microsoft Office

Meeting coordination

Travel arrangements

Public meetings

Education

Associate degree in related field

Tools

Microsoft Office Suite

Web publishing

Meeting minutes transcription

Records management

Databases

Travel/expense systems

Job description

Department of Environmental Quality in Helena, MT, is seeking an Executive Assistant to support the Director’s Office, including coordination of administrative tasks, correspondence, and travel. The role also serves the BER, handling meetings, minutes, and related documentation.

The position emphasizes high-level customer service, public-facing duties, and alignment with DEQ branding across external publications. Office-based, Monday–Friday, 8–5, with opportunities for professional development.