Senior Leadership Executive Assistant - Scheduling & Travel

Mtnautotraining; Tulsa (OK); On-site; USD 52,000 - 64,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Flexible Spending

401k Plan with Matching

Paid Training

Job summary

MTN Automotive Training Systems is seeking an Executive Assistant in Tulsa, OK to partner with our executive leadership. You will manage calendars, coordinate travel, draft communications, and maintain records with confidentiality and professionalism.

The role involves organizing meetings, supporting approvals, and assisting with onboarding and office operations in a fast-paced, collaborative environment.

Qualifications

• High level administrative support to senior leadership.
• Strong organizational and time-management abilities.
• Confidential handling of information and records.
• Excellent written and verbal communication skills.

Responsibilities

• Provide high-level administrative support to senior leadership.
• Draft emails, memos, invoices, reports, contracts and other documents.
• Arrange travel and accommodations for leadership and team.
• Coordinate meetings, appointments and travel for the executive team.
• Attend meetings, take notes and distribute minutes as needed.
• Maintain executive calendars and resolve scheduling conflicts.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Job description

MTN Automotive Training Systems is seeking an Executive Assistant in Tulsa, OK to partner with our executive leadership. You will manage calendars, coordinate travel, draft communications, and maintain records with confidentiality and professionalism.

The role involves organizing meetings, supporting approvals, and assisting with onboarding and office operations in a fast-paced, collaborative environment.