Strategic Executive Admin & Operations Partner

pacificacontinental; United States; On-site; USD 65,000 - 90,000; Full time

Job summary

Pacifica Continental is seeking an experienced Executive Assistant to provide proactive support to the CEO/President. You will manage calendars, coordinate meetings and travel, and prepare presentations and reports for executive reviews.

The role requires handling confidential communications and liaising with internal teams, clients, and suppliers to ensure executive priorities are met. You will also track project milestones, maintain filing systems, and contribute to process improvements using

Qualifications

• Must provide proactive executive support and calendar management.
• Strong communication and multitasking abilities required.
• Proficiency with Excel, Google Workspace, QuickBooks, Power BI is a plus.

Responsibilities

• Provide proactive reminders and manage executive priorities.
• Coordinate CEO/President calendar, meetings, travel, and events.
• Prepare presentations, reports, and meeting materials.
• Handle executive communications via calls, emails, letters.
• Act as liaison with internal/external stakeholders.
• Assist with visitors and inquiries for the executive office.
• Attend meetings, take notes, and follow up on actions.
• Track project progress and reporting for decision making.
• Maintain organized filing systems for documents.

Skills

Executive support

Calendar management

Communication

Meeting coordination

Tools

Excel

Google Workspace

QuickBooks

Power BI

AI tools

Job description

Pacifica Continental is seeking an experienced Executive Assistant to provide proactive support to the CEO/President. You will manage calendars, coordinate meetings and travel, and prepare presentations and reports for executive reviews.

The role requires handling confidential communications and liaising with internal teams, clients, and suppliers to ensure executive priorities are met. You will also track project milestones, maintain filing systems, and contribute to process improvements using