Onsite CEO Executive Assistant — Strategic Partner

PPS-HPS; Hayward (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

PPS-HPS in Hayward, CA is seeking a Senior Executive Assistant to the CEO. This onsite role supports calendar management, travel planning, and confidential communications, partnering with executive leadership to drive strategic initiatives.

The ideal candidate has 7+ years of senior-level support experience, excellent written and verbal communication, and the ability to handle sensitive information with discretion.

Qualifications

• Bachelor's degree in business administration or related field required.
• 7+ years supporting senior executives, including at C‑level.
• Experience coordinating complex calendars and international travel.
• Proven ability to handle confidential information with discretion.
• Strong written and verbal communication; professional demeanor.

Responsibilities

• Manage CEO calendar, travel, calendars, meetings, and confidential matters.
• Coordinate domestic and international travel itineraries and logistics.
• Prepare meeting materials, agendas, and follow-up summaries.
• Support board meetings with materials and coordination.
• Draft executive communications and briefings as needed.
• Maintain organized files and streamline admin workflows.

Skills

Executive calendar management

International travel coordination

Corporate communications

Discretion & professionalism

Microsoft Office

Stakeholder collaboration

Board materials preparation

Education

Bachelor's degree in Business Administration

Tools

SAP

Job description

PPS-HPS in Hayward, CA is seeking a Senior Executive Assistant to the CEO. This onsite role supports calendar management, travel planning, and confidential communications, partnering with executive leadership to drive strategic initiatives.

The ideal candidate has 7+ years of senior-level support experience, excellent written and verbal communication, and the ability to handle sensitive information with discretion.