Strategic Executive Admin Manager, Chair’s Office

UW Advancement Careers; Seattle (WA); On-site; USD 71,000 - 107,000; Full time

Job summary

UW Advancement Careers in Seattle, WA is seeking an Executive Administrative Manager to oversee the Chair’s Office and deliver high-level administrative support. The role directs confidential executive activities and aligns department priorities with University leadership, aiming for efficient operations and strategic office management.

Responsibilities include managing calendars, preparing background materials, drafting communications, coordinating cross-unit initiatives, and leading process

Qualifications

• Bachelor's degree in Business Administration or related field with at least 3 years’ executive-level administrative experience.
• Experience in personnel administration, budget management, and report writing.
• Demonstrated dedication to equity, diversity and inclusion.
• Superior writing and editing skills, and experience drafting correspondence.
• Proficiency in word processing, spreadsheets, databases, and PowerPoint.
• Strong interpersonal skills with tact, diplomacy, discretion and sensitivity.
• Ability to work independently and as part of a team; manage multiple responsibilities under deadline pressure.

Responsibilities

• Manage the daily activities and operations of the Chair’s Office; develop and evaluate administrative operations to ensure excellent customer service.
• Respond to inquiries and make decisions based on the Vice Chair’s views and Department mission with discretion.
• Liaise with Administrative Managers to promote communications and alignment.
• Direct and manage executive support activities for the Vice Chair and her team.
• Maintain confidential calendars and organize high-level meetings with executive heads and external partners.
• Prepare background materials for meetings; draft reports, letters, memoranda, and outgoing correspondence.
• Organize monthly administrator meetings, agendas, space reservations, and minutes.

Skills

Executive support

Budget management

Report writing

Personnel administration

Communication

Education

Bachelor's Degree in Business Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Databases

Job description

UW Advancement Careers in Seattle, WA is seeking an Executive Administrative Manager to oversee the Chair’s Office and deliver high-level administrative support. The role directs confidential executive activities and aligns department priorities with University leadership, aiming for efficient operations and strategic office management.

Responsibilities include managing calendars, preparing background materials, drafting communications, coordinating cross-unit initiatives, and leading process