Executive Assistant to the Chair — Academic HR & Strategy

UW Advancement Careers; Seattle (WA); On-site; USD 61,000 - 91,000; Full time

Job summary

The University of Washington HCDE department seeks an Assistant to the Chair to provide executive support, calendar management, and event coordination. The ATC guides confidential academic personnel matters with discretion and leads special projects in a fast-paced environment.

This role requires superb organizational and communication skills, ability to manage multiple priorities, and collaboration with faculty, staff, and external partners.

Qualifications

• Bachelor’s degree in business administration, engineering, administration, general, or related field.
• Experience handling confidential matters with discretion.
• Proficiency with MS Office and Google Suite.
• Ability to manage calendars, events, and communications with tact.

Responsibilities

• Coordinate faculty requests, appointments, and promotions and oversee related processes.
• Oversee merit review and peer review timelines and materials.
• Coordinate visa applications and appointment packets for international staff.
• Provide executive support to the Chair, including calendar management and correspondence.
• Schedule and attend faculty meetings; prepare minutes and action items.

Skills

Executive support

Calendar management

Event planning

Communications

Project management

Discretion

Education

Bachelor's degree

Tools

MS Office Suite

Google Suite

Interfolio

Workday

Job description

The University of Washington HCDE department seeks an Assistant to the Chair to provide executive support, calendar management, and event coordination. The ATC guides confidential academic personnel matters with discretion and leads special projects in a fast-paced environment.

This role requires superb organizational and communication skills, ability to manage multiple priorities, and collaboration with faculty, staff, and external partners.