Executive Assistant & Board Governance Lead

WWU College of Business & Economics; Bellingham (WA); On-site; USD 95,000 - 110,000; Full time

Job summary

Western Washington University seeks an Executive Assistant to the Vice President for University Advancement and Board Governance Manager. The role provides confidential administrative support, manages the VP's calendar and travel, and serves as the liaison between the board, CEO of the Foundation, and WWU leadership.

The position requires coordinating board meetings, preparing agendas, minutes, and materials; supporting governance initiatives and special projects; and working with diverse

Qualifications

• Bachelor’s Degree and experience with a Board of Directors or executive leadership.
• Ability to interact with and manage high-level leadership.
• Strong organizational, time management, and multitasking skills.
• Excellent written, verbal, and interpersonal communication.
• Ability to handle confidential information and work under pressure.
• Experience with Microsoft Word, Excel, and PowerPoint.
• Familiarity with governance procedures and board operations.

Responsibilities

• Serve as liaison to Vice President’s office and manage confidential donor meetings.
• Coordinate VP calendar, travel, and meeting materials.
• Support board governance with meeting agendas, minutes, and portal updates.
• Plan and staff division-wide meetings and coordinate events.
• Prepare correspondence and manage communications with external stakeholders.
• Support special projects and campaign activities and maintain governance records.

Skills

Board governance experience

Executive support

Confidentiality handling

Time management

Interpersonal communication

Event coordination

Education

Bachelor's Degree

Tools

Microsoft Word

Excel

PowerPoint

CRM

Diligent One

Job description

Western Washington University seeks an Executive Assistant to the Vice President for University Advancement and Board Governance Manager. The role provides confidential administrative support, manages the VP's calendar and travel, and serves as the liaison between the board, CEO of the Foundation, and WWU leadership.

The position requires coordinating board meetings, preparing agendas, minutes, and materials; supporting governance initiatives and special projects; and working with diverse