Strategic Executive Admin & Calendar Lead

Osage LLC; Tulsa (OK); Presencial; USD 70.000 - 100.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

401(k)

401(k) matching

Health insurance

Life insurance

Vision insurance

Descripción de la vacante

Osage LLC is seeking an Executive Administrator to provide high-level administrative support to the CEO and COO. You will manage calendars, communications, and information flow, acting as a strategic partner to leadership and safeguarding executive time for top priorities.

You will coordinate meetings, prepare materials, track action items, and maintain governance documents, with discretion and professionalism across executive and board engagements.

Formación

• 5+ years of executive support or senior admin experience.
• Experience supporting senior leadership preferred.
• Strong proficiency with Microsoft 365 applications.

Responsabilidades

• Serve as gatekeeper for executive calendars, prioritizing commitments.
• Manage executive email workflows and follow-up actions.
• Coordinate travel, registrations, itineraries and logistics.
• Prepare agendas, materials, presentations, and briefings.
• Track action items and deadlines from meetings and comms.
• Maintain master calendar including board meetings and events.
• Coordinate communications with Board, executives, and partners.
• Maintain organized files and governance documents in approved systems.
• Organize information in SharePoint, Teams, and portals.

Conocimientos

Organizational skills

Proactive mindset

Critical thinking

Written communication

Verbal communication

Judgment and discretion

Dependable and self-directed

Relationship management

Flexibility and adaptability

Educación

High school diploma or equivalent

Associate degree

Bachelor's degree (preferred)

Herramientas

Microsoft 365

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Descripción del empleo

Osage LLC is seeking an Executive Administrator to provide high-level administrative support to the CEO and COO. You will manage calendars, communications, and information flow, acting as a strategic partner to leadership and safeguarding executive time for top priorities.

You will coordinate meetings, prepare materials, track action items, and maintain governance documents, with discretion and professionalism across executive and board engagements.