Strategic Executive Assistant to CEO | Calendar & Ops Pro

Mobilelink LLC; Sugar Land (TX); On-site; USD 65,000 - 95,000; Full time

Job summary

Mobilelink USA seeks a highly organized Executive Assistant to support the Executive Director and CEO/Owner. The role requires handling confidential information, managing complex calendars, and serving as a liaison across departments and external stakeholders.

The ideal candidate thrives in a fast-paced environment, demonstrates excellent judgment and attention to detail, and anticipates executive needs. Responsibilities include travel, meetings, reports, and cross-functional coordination with

Qualifications

• Bachelor’s degree or equivalent experience.
• 5+ years supporting a CEO or owner in a fast-paced environment.
• Advanced proficiency with Outlook, Excel, PowerPoint and Word.

Responsibilities

• Manage complex, high-volume calendars including meetings, travel, and events.
• Prepare agendas, briefings, and materials for leadership.
• Coordinate executive travel, itineraries, and expense reporting.
• Screen and prioritize communications for executives with discretion.
• Track deliverables and follow-ups for strategic initiatives.
• Assist cross-functionally with legal, finance, HR, and operations teams.
• Prepare reports and presentations for leadership meetings; capture minutes.

Skills

Calendar management

Communication

Discretion

Attention to detail

Notetaking

Education

Bachelor’s degree or equivalent experience

Tools

Outlook

Excel

PowerPoint

Word

Expense tools

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Job description

Mobilelink USA seeks a highly organized Executive Assistant to support the Executive Director and CEO/Owner. The role requires handling confidential information, managing complex calendars, and serving as a liaison across departments and external stakeholders.

The ideal candidate thrives in a fast-paced environment, demonstrates excellent judgment and attention to detail, and anticipates executive needs. Responsibilities include travel, meetings, reports, and cross-functional coordination with