Senior Executive Assistant & CEO Strategy Partner

Mid-American Wealth; Kansas City (MO); On-site; USD 80,000 - 120,000; Full time

Job summary

Mid-American Wealth is seeking an experienced Executive Assistant to support the CEO. You will manage calendars, prepare meeting materials, and coordinate communications across leadership and external contacts.

The ideal candidate has at least 10 years of direct executive support, outstanding organization, and discretion. You will partner with the CEO to anticipate needs, handle travel, paperwork, and critical projects while maintaining confidentiality.

Qualifications

• Minimum of 10 years of direct experience supporting founders or senior executives.
• Experience supporting a successful business owner in a high-performing organization.
• Proven ability to manage complex calendars, meetings, travel, and follow-up.
• Excellent written and verbal communication; professional representation of the CEO.
• Strong discretion, confidentiality, and accountability.
• Ability to adapt to changing priorities with calm, solution-oriented approach.

Responsibilities

• Manage and prioritize the CEO's calendar, appointments, meetings, scheduling needs, and commitments.
• Prepare the CEO for meetings by organizing materials, priorities, and follow-up items.
• Attend meetings with the CEO, take notes, and track decisions, action items, deadlines, and commitments.
• Follow up with leadership, employees, vendors, clients, and external contacts to ensure outstanding items are completed.
• Manage executive correspondence and drafting emails, meeting materials, and other correspondence.
• Coordinate communication between the CEO, leadership, employees, and key external contacts.
• Assist with executive-level projects, travel, and other admin needs as assigned.
• Anticipate the CEO's needs and bring solutions rather than waiting for direction.
• Use sound judgment to determine what can be handled independently.
• Protect confidential business, executive, and client information with discretion.
• Maintain systems for tracking assignments, deadlines, and follow-up.

Skills

Calendar management

Executive communication

Project coordination

Discretion & confidentiality

Problem solving

Independent judgment

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft 365

Job description

Mid-American Wealth is seeking an experienced Executive Assistant to support the CEO. You will manage calendars, prepare meeting materials, and coordinate communications across leadership and external contacts.

The ideal candidate has at least 10 years of direct executive support, outstanding organization, and discretion. You will partner with the CEO to anticipate needs, handle travel, paperwork, and critical projects while maintaining confidentiality.