Strategic Event Sales Coordinator

Legends; Tysons (VA); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Free Employee Parking

Show tickets

Job summary

Legends in Tysons, VA is seeking a Sales Coordinator to perform administrative duties for the Sales and food and beverage office. You will filter leads, greet clients, and maintain exhibitor files while tracking contracts, payments, and invoices.

Responsibilities include processing catering paperwork, updating event calendars, transmitting correspondence, and assisting at show service desks. A BA is preferred and hospitality software experience is a plus.

Qualifications

• Clerical skills including typing at 60 wpm and knowledge of Windows OS (Excel/Word/Publisher).
• Experience with hospitality software preferred.
• Strong written and oral communication skills.
• Organized and detail oriented.
• Able to prioritize and manage time effectively.
• Able to work a flexible schedule including some weekends/holidays.
• BA degree preferred.
• Experience as a catering assistant/event or meeting coordinator beneficial.

Responsibilities

• Filter leads and prospects from a curated list.
• Greet and assist clients.
• Create and maintain exhibitor event files.
• Record all contract due dates, payments, deposits, and log checks/payments.
• Process credit card charges and client billing/invoices.
• Track past due accounts and receipts.
• Process letters generated by Sales Managers.
• Handle catering paperwork and event orders/logs/reports.
• Fax menus and contracts; transmit correspondence.
• Create new files with event transmittals.
• Respond to requests from other facilities.
• Maintain monthly show sales calendar and COD forecasts.
• Coordinate amenity program.
• Perform related duties and special projects.
• File maintenance and storage organization.
• Update events website and monitor exhibitor services.

Skills

Typing 60 wpm

Windows OS

Excel

Word

Publisher

Hospitality software

Education

BA degree preferred

Tools

Hospitality software

Job description

Legends in Tysons, VA is seeking a Sales Coordinator to perform administrative duties for the Sales and food and beverage office. You will filter leads, greet clients, and maintain exhibitor files while tracking contracts, payments, and invoices.

Responsibilities include processing catering paperwork, updating event calendars, transmitting correspondence, and assisting at show service desks. A BA is preferred and hospitality software experience is a plus.