Catering Sales & Events Coordinator

The Crescent Hotels Group; Fairfax (VA); On-site; USD 42,000 - 54,000; Full time

Job summary

The Crescent Hotels Group in Fairfax, VA is seeking an Administrative Coordinator to support Catering Managers with contracts, BEOs, and event logistics. You will manage daily distribution of BEOs, reader boards, change logs, email traffic, and purchase orders, while maintaining data for the sales team and coordinating with banquets and functions.

Candidates should have 1–2 years hotel experience, strong communication, organization, and discretion. Marriott CI experience is a plus.

Qualifications

• Minimum 1–2 years hotel experience preferred; front desk experience highly desirable.
• Excellent verbal and written communication skills including leading and participating in formal presentations.
• Effective problem-solving skills and strong organizational skills.

Responsibilities

• Generate contracts and BEOs in support of Catering Managers.
• Support daily distribution of BEOs, reader boards and change logs.
• Email correspondence directed by managers as needed.
• Maintain computer data for Sales Department including updating and troubleshooting.
• Prepare and process purchase orders and check requests.
• Handle negotiations with meeting planners and generate Banquet Event Orders.
• Maintain relationships from initial lead through follow-up and coordinate with support departments.
• Conduct property tours to promote facilities and services.

Skills

Verbal communication

Written communication

Problem solving

Organizational skills

Self-starter

Attention to detail

Tools

Marriott CI experience

Job description

The Crescent Hotels Group in Fairfax, VA is seeking an Administrative Coordinator to support Catering Managers with contracts, BEOs, and event logistics. You will manage daily distribution of BEOs, reader boards, change logs, email traffic, and purchase orders, while maintaining data for the sales team and coordinating with banquets and functions.

Candidates should have 1–2 years hotel experience, strong communication, organization, and discretion. Marriott CI experience is a plus.