Sales Coordinator

Legends Global; Tysons (VA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Free Employee Parking

Show tickets

Job summary

Legends Global is seeking an organized administrative assistant to support the Sales and food & beverage office in Tysons, VA. You will filter leads, greet clients, maintain event files, process billing and catering paperwork, and assist at show service desks.

The role requires strong typing, MS Office proficiency, hospitality software experience, and flexibility for weekends/holidays. Equal opportunity employer; parking and show tickets offered.

Qualifications

• Clerical skills including typing at 60 wpm.
• Experience with hospitality software preferred.
• Strong written and oral communication skills.
• Organized and detail oriented.
• Able to prioritize and have strong time management skills.
• Able to work a flexible schedule including weekends and holidays.
• BA degree preferred.
• Experience as a catering assistant, event or meeting coordinator beneficial.

Responsibilities

• Filter leads and prospect from a curated list.
• Greet and assist clients.
• Create and maintain exhibitor event files; track contracts, payments and deposits.
• Process credit card charges and client billing/invoices; monitor past due accounts.
• Process letters and catering paperwork; distribute event orders and logs.
• Fax menus and contracts to potential clients; transmit correspondence from Sales Managers.
• Update events website and maintain monthly show sales calendar.
• Coordinate amenity program and assist at show service desk.
• Respond to requests from other facilities; file maintenance and storage.

Skills

Typing 60 wpm

Windows OS

Excel

Word

Publisher

Communication

Organization

Time management

Flexibility

Education

BA degree preferred

Tools

Excel

Word

Publisher

Job description

Position Summary

Perform all administrative-related duties in assisting Sales department and food and beverage office.

• Filter leads and prospect from a curated list


• Greet and assist clients.


• Create and maintain exhibitor event files. Record all contract due dates, payments, deposits, log all checks and payments.


• Process credit card charges.


• Process client billing and invoices. Tracking all past due accounts.


• Process letters generated by Sales Managers.


• Process all catering paperwork: distribution of event orders, daily catering reports/logs, delivery receipts, tip sheets and all event changes.


• Fax menus and catering contracts to potential clients as generated by Sales Managers.


• Transmit correspondence as generated by Sales Managers.


• Create new files with event transmittals.


• Respond to requests from other facilities.


• Maintain monthly show sales calendar, including license number list and COD event forecasts generated by sales department, and monitor event forecast deadlines.


• Coordinate amenity program.


• Perform other related duties and special projects as assigned.


• File maintenance and organization of file storage room.


• Update events web site.


• Monitor exhibitor services during shows. Assist at show service desk.

Qualifications

• Clerical skills, including typing at 60 wpm, knowledge of windows operating system, including excel, word and publisher.


• Experience with hospitality software preferred.


• Strong written and oral communication skills.


• Organized and detail oriented.


• Able to prioritize and have strong time management skills.


• Able to work a flexible schedule including some weekends and holidays.


• BA degree preferred.


• Experience as a catering assistant, event or meeting coordinator is highly beneficial.

NOTE: The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

• Free Employee Parking and show tickets.