Catering Sales & Events Coordinator

Legends Global; San Francisco (CA); On-site; USD 41,000 - 48,000; Full time

Job summary

Legends Global, Moscone Center's lead catering operations team, seeks a detail-oriented Catering Sales Coordinator to assist the Sales department and food and beverage office.

Responsibilities include handling exhibitor files, processing billing and invoices, coordinating event orders, managing calendars, and supporting show services. The role requires strong clerical skills, familiarity with Windows, and excellent communication; a BA is preferred.

Qualifications

• Clerical skills including typing at 60 wpm and basic Windows proficiency.
• Experience with hospitality software is preferred.
• Strong written and oral communication skills are essential.
• Organized and detail oriented with good time management.
• Ability to work a flexible schedule including some weekends and holidays.
• BA degree preferred.
• Experience as catering assistant or event coordinator is beneficial.

Responsibilities

• Provide back up to main telephone receptionist.
• Greet and assist clients.
• Create and maintain exhibitor event files with contract due dates and payments.
• Process credit card charges and client billing.
• Track past due accounts and invoices.
• Handle catering paperwork and event changes.
• Transmit correspondence and fax menus/contracts.
• Manage event transmittals and new files.
• Respond to requests from other facilities.
• Maintain monthly show sales calendar and COD forecasts.
• Coordinate amenity program.
• Update events website and monitor show services.

Skills

Typing 60 wpm

Windows OS

Microsoft Excel

Microsoft Word

Publisher

Written and spoken communication

Organizational skills

Time management

Flexibility with weekends/holidays

Education

BA degree preferred

Tools

Excel

Word

Publisher

Windows OS

Job description

Legends Global, Moscone Center's lead catering operations team, seeks a detail-oriented Catering Sales Coordinator to assist the Sales department and food and beverage office.

Responsibilities include handling exhibitor files, processing billing and invoices, coordinating event orders, managing calendars, and supporting show services. The role requires strong clerical skills, familiarity with Windows, and excellent communication; a BA is preferred.