Sales Coordinator

Legends; Tysons (VA); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Free Employee Parking

Show tickets

Job summary

Legends in Tysons, VA is seeking a Sales Coordinator to perform administrative duties for the Sales and food and beverage office. You will filter leads, greet clients, and maintain exhibitor files while tracking contracts, payments, and invoices.

Responsibilities include processing catering paperwork, updating event calendars, transmitting correspondence, and assisting at show service desks. A BA is preferred and hospitality software experience is a plus.

Qualifications

• Clerical skills including typing at 60 wpm and knowledge of Windows OS (Excel/Word/Publisher).
• Experience with hospitality software preferred.
• Strong written and oral communication skills.
• Organized and detail oriented.
• Able to prioritize and manage time effectively.
• Able to work a flexible schedule including some weekends/holidays.
• BA degree preferred.
• Experience as a catering assistant/event or meeting coordinator beneficial.

Responsibilities

• Filter leads and prospects from a curated list.
• Greet and assist clients.
• Create and maintain exhibitor event files.
• Record all contract due dates, payments, deposits, and log checks/payments.
• Process credit card charges and client billing/invoices.
• Track past due accounts and receipts.
• Process letters generated by Sales Managers.
• Handle catering paperwork and event orders/logs/reports.
• Fax menus and contracts; transmit correspondence.
• Create new files with event transmittals.
• Respond to requests from other facilities.
• Maintain monthly show sales calendar and COD forecasts.
• Coordinate amenity program.
• Perform related duties and special projects.
• File maintenance and storage organization.
• Update events website and monitor exhibitor services.

Skills

Typing 60 wpm

Windows OS

Excel

Word

Publisher

Hospitality software

Education

BA degree preferred

Tools

Hospitality software

Job description

## Sales CoordinatorApplylocations: Tysons, VAtime type: Full timeposted on: Posted Yesterdayjob requisition id: R100124500POSITION SUMMARYPerform all administrative-related duties in assisting Sales department and food and beverage office.POSITION DUTIES* Filter leads and prospect from a curated list* Greet and assist clients.* Create and maintain exhibitor event files. Record all contract due dates, payments, deposits, log all checks and payments.* Process credit card charges.* Process client billing and invoices. Tracking all past due accounts.* Process letters generated by Sales Managers.* Process all catering paperwork: distribution of event orders, daily catering reports/logs, delivery receipts, tip sheets and all event changes.* Fax menus and catering contracts to potential clients as generated by Sales Managers.* Transmit correspondence as generated by Sales Managers.* Create new files with event transmittals.* Respond to requests from other facilities.* Maintain monthly show sales calendar, including license number list and COD event forecasts generated by sales department, and monitor event forecast deadlines.* Coordinate amenity program.* Perform other related duties and special projects as assigned.* File maintenance and organization of file storage room.* Update events web site.* Monitor exhibitor services during shows. Assist at show service desk.QUALIFICATIONS* Clerical skills, including typing at 60 wpm, knowledge of windows operating system, including excel, word and publisher.* Experience with hospitality software preferred.* Strong written and oral communication skills.* Organized and detail oriented.* Able to prioritize and have strong time management skills.* Able to work a flexible schedule including some weekends and holidays.* BA degree preferred.* Experience as a catering assistant, event or meeting coordinator is highly beneficial.**NOTE:** The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.*Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.*Free Employee Parking and show tickets.