Strategic EA to EVP, Board & External Relations

Financial Industry Regulatory Authority, Inc.; Washington (District of Columbia); Hybrid; USD 55,000 - 98,000; Full time

Benefits offered by this job

Health insurance

401(k) match

Paid time off

Commuter benefits

Job summary

FINRA is seeking a Senior Executive Assistant to support the Executive Vice President of Board and External Relations and other senior executives. The role includes calendar management, communication, meeting preparation, travel logistics and handling sensitive matters with discretion.

Responsibilities involve sophisticated scheduling, meeting coordination with internal staff and Board members, and on-site support at Board meetings.

Qualifications

• High school diploma or equivalent; additional education preferred.
• Ten years of related experience as secretary/EA or similar.
• Experience supporting senior executives is preferred.
• Strong communication, organizational and administrative skills.
• Proficiency with MS Office (Word, Excel, PowerPoint, Teams) and Zoom; familiarity with Workday.

Responsibilities

• Sophisticated calendar management with complex scheduling and prioritization.
• Manage calls, emails and correspondence; prepare materials from verbal or written directions.
• Coordinate meetings and logistics including room reservations and video conferencing.
• Plan and execute travel arrangements and offsite events; track expenses and prepare reports.
• Provide confidential support to executives and Board members; assist with PowerPoint presentations as needed.

Skills

Calendar management

Communication

Meeting coordination

Travel logistics

Discretion under pressure

Education

High school diploma or equivalent

Tools

Microsoft Office

Zoom

Workday

Microsoft Copilot

Teams

PowerPoint

Job description

FINRA is seeking a Senior Executive Assistant to support the Executive Vice President of Board and External Relations and other senior executives. The role includes calendar management, communication, meeting preparation, travel logistics and handling sensitive matters with discretion.

Responsibilities involve sophisticated scheduling, meeting coordination with internal staff and Board members, and on-site support at Board meetings.