Executive Assistant to EVP, Research Group (On‑Site)

Asphalt Materials, Inc.; Indianapolis (IN); On-site; USD 75,000 - 110,000; Full time

Job summary

Heritage Research Group is seeking an experienced Executive Assistant to the EVP. This role focuses on calendar management, travel planning, confidentiality, and strategic support in a fast-paced environment.

The EA will act as a trusted right hand, coordinating cross-functional activities, preparing materials, and ensuring smooth operations for the EVP and leadership team at the Indianapolis on-site office.

Qualifications

• Associate's degree or higher; Bachelor's preferred.
• 10+ years administrative support experience; senior leadership exposure.
• Excellent written and verbal communication, discretion and confidentiality.
• Ability to manage complex calendars, travel, and confidential documents.
• Strong problem-solving, prioritization, and time management skills.

Responsibilities

• Manage EVP's daily calendar, meetings, travel, and scheduling priorities.
• Serve as trusted point of contact; coordinate information flow and document preparation.
• Support on-site logistics for meetings, visitors, and events; ensure timely follow-up.
• Handle expense reporting, vendor invoicing, and data maintenance.
• Collaborate with HR, Finance, IT, Legal and other departments on initiatives.

Skills

Executive support

Calendar management

Communication

Discretion

Time management

Proactivity

Cross-functional liaison

On-site availability

Education

Associate's Degree

Bachelor's Degree

Tools

Microsoft Office Suite

Power BI

Job description

Heritage Research Group is seeking an experienced Executive Assistant to the EVP. This role focuses on calendar management, travel planning, confidentiality, and strategic support in a fast-paced environment.

The EA will act as a trusted right hand, coordinating cross-functional activities, preparing materials, and ensuring smooth operations for the EVP and leadership team at the Indianapolis on-site office.