Strategic EA to CEO | NYC Onsite, High‑Growth AI EdTech

ADVATIX - Advanced Supply Chain and Logistics; New York (NY); On-site; USD 150,000 - 190,000; Full time

Job summary

ADVATIX - Advanced Supply Chain and Logistics, a fast-growing AI edtech company, seeks an experienced Executive Assistant to the CEO onsite in New York. The role focuses on strategic calendar, travel logistics, and communications to enable the CEO to focus on growth and priorities.

Ideal candidates have 7+ years supporting founders or senior executives, demonstrate proactive problem solving, strong judgment, and comfort working in a fast-paced, unstructured environment with confdiential

Qualifications

• 7+ years of executive assistant experience supporting senior executives, founders, or investors.
• Exceptional calendar management for complex schedules and high-volume coordination.
• Experience coordinating executive travel logistics and last-minute changes.
• Strong communication skills with investors, board members, partners, and internal stakeholders.
• Proven discretion, judgment, and professionalism handling confidential information.
• Proactive, independent problem solver who adapts to rapid change.

Responsibilities

• Strategically manage the CEO's calendar and prioritize meetings aligned with company goals.
• Act as a trusted proxy in communications with investors, board members, and stakeholders.
• Coordinate all travel logistics including flights, ground transport, and accommodations.
• Identify scheduling conflicts and resolve issues before they impact the CEO.
• Use AI tools to streamline workflows and boost productivity.
• Maintain confidentiality and support both professional and light personal tasks.
• Coordinate appointments and personal logistics as required.
• Communicate clearly with internal and external stakeholders on the CEO’s behalf.
• Support the CEO in maintaining an organized schedule with clear priorities.
• Take ownership of tasks and complete them with minimal supervision.

Skills

Calendar management

Executive support

Travel logistics

Communications

Discretion

Problem solving

Independent work

AI productivity tools

Tools

AI productivity tools

Job description

ADVATIX - Advanced Supply Chain and Logistics, a fast-growing AI edtech company, seeks an experienced Executive Assistant to the CEO onsite in New York. The role focuses on strategic calendar, travel logistics, and communications to enable the CEO to focus on growth and priorities.

Ideal candidates have 7+ years supporting founders or senior executives, demonstrate proactive problem solving, strong judgment, and comfort working in a fast-paced, unstructured environment with confdiential