Executive Assistant to CEO — AI Startup, On-Site NYC

TriSearch; New York (NY); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Competitive salary

Equity

Medical, dental & vision coverage

401(k)

Unlimited PTO

Wellness membership

Daily company-sponsored dinner

Company-provided equipment

Job summary

TriSearch is seeking an Executive Assistant to the CEO to serve as a critical operational partner across scheduling, communications, operations, recruiting, investors, customers, and day-to-day execution. You’ll own calendar management, meeting prep, travel, and special projects in a fast-growing AI-driven environment.

This high-trust role requires you to be organized, discreet, proactive, and comfortable working directly with the CEO.

Qualifications

• Highly organized with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Strong judgment, professionalism and discretion.
• Ability to manage numerous priorities and moving pieces.
• Proactive and anticipates needs before being asked.
• Calm under pressure in a fast-moving environment.
• Owns tasks with strong follow-through and accountability.
• Resourceful and able to solve problems independently.

Responsibilities

• Own the CEO’s calendar, scheduling and meeting logistics.
• Manage internal and external communications for the CEO.
• Prepare agendas, briefing materials and follow-up notes.
• Coordinate meetings with customers, investors, candidates, advisors, partners and internal stakeholders.
• Handle travel planning, expenses and day-to-day logistics.
• Track follow-ups and ensure key commitments are completed.
• Maintain operating cadence with leadership meetings and weekly priorities.
• Support recruiting coordination for senior hires.
• Handle confidential information with discretion and professionalism.
• Take ownership of special projects across operations and events.

Skills

Organization

Communication

Discretion

Proactivity

Time management

Attention to detail

Stakeholder coordination

Recruiting coordination

Job description

TriSearch is seeking an Executive Assistant to the CEO to serve as a critical operational partner across scheduling, communications, operations, recruiting, investors, customers, and day-to-day execution. You’ll own calendar management, meeting prep, travel, and special projects in a fast-growing AI-driven environment.

This high-trust role requires you to be organized, discreet, proactive, and comfortable working directly with the CEO.