Executive Assistant to CEO — AI-Driven Operations & Office Culture

Kontakt.io; New York (NY); On-site; USD 75,000 - 120,000; Full time

Job summary

Qualifications

• 3+ years directly supporting a founder, CEO, or senior executive.
• Excellent organization and anticipation; spot conflicts and missing details early.
• Clear, concise, professional writing; able to represent the CEO externally with good judgment.
• Calm, discreet, responsive with low ego; open to feedback and high standards.
• AI-native approach to making executive support more efficient.

Responsibilities

• Manage CEO calendar and inbox; protect focus time and resolve scheduling loops.
• Coordinate complex domestic and international travel and itineraries.
• Ensure seamless meetings for board, investors, customers and internal teams.
• Handle CEO expenses, reservations and personal logistics as needed.
• Oversee NYC West Village HQ office experience and culture.
• Apply AI-enabled tools to reduce repetitive administrative tasks.

Skills

Executive support

Calendar management

Travel planning

Communication

AI tooling

Tools

Google Workspace

Job description