Strategic EA & Junior Chief of Staff — Miami

Mindmaven; Miami (FL); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Opportunities for strategic partnership with executives

Access to high-performing leaders

Growth and learning culture

Job summary

An executive coaching firm in Miami is seeking a Senior Executive Assistant / Junior Chief of Staff to support C-suite executives. This proactive role involves calendar management, communication oversight, and project coordination. Ideal candidates should have over 3 years of executive support experience, proficiency in Microsoft Office, and familiarity with tools like Asana and Slack. This is an in-office, full-time position offering the potential for career growth.

Qualifications

• 3+ years of executive-level administrative support to C-suite leaders in financial, tech, VC, or startup environments.
• At least 1 year supporting at the Founder, CEO, and/or President level.
• In-office or hybrid work experience in a high-performance setting.
• Proficiency with Microsoft Office Suite & Google Workspace.
• Mastery of Outlook or Gmail calendar and email management.
• Experience with travel booking (domestic & international).
• Familiarity with Asana, Slack, and Zoom (Highly Desired).
• Dictation/transcription skills (Highly Desired).

Responsibilities

• Manage calendars, schedules, and priorities for executives.
• Oversee inboxes and CRM systems to ensure timely, clear communication.
• Coordinate meetings, prepare agendas, and track follow-ups.
• Research and compile information for key initiatives.
• Manage domestic and international travel arrangements.
• Handle relationship management and special projects.
• Maintain organization using tools like Asana, Slack, and Zoom.

Skills

Executive-level administrative support

Communication skills

Attention to detail

Problem-solving

Tech-savvy

Tools

Microsoft Office Suite

Google Workspace

Asana

Slack

Zoom

Job description

An executive coaching firm in Miami is seeking a Senior Executive Assistant / Junior Chief of Staff to support C-suite executives. This proactive role involves calendar management, communication oversight, and project coordination. Ideal candidates should have over 3 years of executive support experience, proficiency in Microsoft Office, and familiarity with tools like Asana and Slack. This is an in-office, full-time position offering the potential for career growth.