Senior Executive Assistant

Mindmaven; Miami (FL); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Opportunities for strategic partnership with executives

Access to high-performing leaders

Growth and learning culture

Job summary

An executive coaching firm in Miami is seeking a Senior Executive Assistant / Junior Chief of Staff to support C-suite executives. This proactive role involves calendar management, communication oversight, and project coordination. Ideal candidates should have over 3 years of executive support experience, proficiency in Microsoft Office, and familiarity with tools like Asana and Slack. This is an in-office, full-time position offering the potential for career growth.

Qualifications

• 3+ years of executive-level administrative support to C-suite leaders in financial, tech, VC, or startup environments.
• At least 1 year supporting at the Founder, CEO, and/or President level.
• In-office or hybrid work experience in a high-performance setting.
• Proficiency with Microsoft Office Suite & Google Workspace.
• Mastery of Outlook or Gmail calendar and email management.
• Experience with travel booking (domestic & international).
• Familiarity with Asana, Slack, and Zoom (Highly Desired).
• Dictation/transcription skills (Highly Desired).

Responsibilities

• Manage calendars, schedules, and priorities for executives.
• Oversee inboxes and CRM systems to ensure timely, clear communication.
• Coordinate meetings, prepare agendas, and track follow-ups.
• Research and compile information for key initiatives.
• Manage domestic and international travel arrangements.
• Handle relationship management and special projects.
• Maintain organization using tools like Asana, Slack, and Zoom.

Skills

Executive-level administrative support

Communication skills

Attention to detail

Problem-solving

Tech-savvy

Tools

Microsoft Office Suite

Google Workspace

Asana

Slack

Zoom

Job description

Position: Senior Executive Assistant / Junior Chief of Staff

Location: Miami, FL (In-Office)

Overview

Mindmaven is an executive coaching firm that works with CEOs, founders, and top executives—primarily in the startup and venture capital world—to help them unlock more leverage and focus on what matters most. We’re looking for a highly capable, proactive, and resourceful individual to join our client’s team in Miami as a Senior Executive Assistant / Junior Chief of Staff.

The Opportunity

This isn’t just a traditional EA role. You’ll act as a strategic partner to the executives you support—anticipating needs, managing critical priorities, and ensuring nothing slips through the cracks. With the right mindset and skill set, there’s potential to grow into an Engagement Manager role, combining the responsibilities of an Executive Assistant and a Chief of Staff.

Who You Are

You’re someone who thrives in a fast-paced, high-expectation environment. You take initiative, communicate clearly, and operate with an “I’ve got this” attitude. You’re both detail-oriented and forward-thinking, and you know how to make things happen.

• Self-confident and professional presence
• Highly communicative and an exceptional listener
• Meticulous attention to detail
• Tech-savvy and eager to leverage new tools
• Proactive problem solver who stays three steps ahead
• Lifelong learner with a growth mindset
• Strong writing skills and polished communication style

What You’ll Do

• Manage calendars, schedules, and priorities for executives
• Oversee inboxes and CRM systems to ensure timely, clear communication
• Coordinate meetings, prepare agendas, and track follow-ups
• Research and compile information for key initiatives
• Manage domestic and international travel arrangements
• Handle relationship management and special projects
• Maintain organization using tools like Asana, Slack, and Zoom

What You Bring

• 3+ years of executive-level administrative support to C-suite leaders in financial, tech, VC, or startup environments (Required)
• At least 1 year supporting at the Founder, CEO, and/or President level.
• In-office or hybrid work experience in a high-performance setting (Required)
• Proficiency with Microsoft Office Suite & Google Workspace (Required)
• Mastery of Outlook or Gmail calendar and email management (Required)
• Experience with travel booking (domestic & international) (Required)
• Familiarity with Asana, Slack, and Zoom (Highly Desired)
• Dictation/transcription skills (Highly Desired)

Why Join Us?

• You'll get access to opportunities to partner with a high-velocity executive in truly meaningful, strategic ways.
• You’ll work closely with high-performing leaders who are ready to empower the right person to be an extension of them and work in their zone of brilliance.
• You’ll be part of an innovative, elite team where growth and learning are some of the main cornerstones of the company culture.

If you’ve made it this far in the posting, we already like you—you pay attention to details. If you meet the qualifications and this role excites you, we want to hear from you.

Seniority

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative, General Business, and Project Management

Industries

• Executive Offices, Technology, Information and Internet, and Financial Services