Strategic Department Administrator & Operations Lead

Beth Israel Lahey Health; Boston (MA); On-site; USD 65,000 - 110,000; Full time

Job summary

Beth Israel Lahey Health in Boston seeks a senior administrative professional to implement, oversee and coordinate department functions reporting to a Vice President, CAO or Director. The role involves interaction with hospital leadership, staff and external contacts at all levels.

The position requires 5–8 years of related experience, strong MS Office skills and the ability to manage complex calendars, budgets and confidential information.

Qualifications

• High School diploma or GED required; Bachelor's degree preferred.
• 5-8 years related work experience required.
• Advanced skills with Microsoft applications (Outlook, Word, Excel, PowerPoint or Access) and other web-based applications.

Responsibilities

• Plans, coordinates and administers activities for the department and trains new staff.
• Acts as liaison with hospital administration and other departments; handles confidential information.
• Monitors department budget projections and prepares reports for senior management; coordinates bill payments and keeps accounts payable aligned.
• Manages legal documents, contracts and confidential correspondence; creates presentations and manages data reports.
• Represents the department at meetings; leads committees and team projects.
• Maintains calendars, schedules events and coordinates travel and expense reimbursements.

Skills

Experience in administrative roles

Advanced Microsoft Office skills

Education

High School diploma or GED

Bachelor's degree preferred

Tools

Outlook

Word

Excel

PowerPoint

Access

Job description

Beth Israel Lahey Health in Boston seeks a senior administrative professional to implement, oversee and coordinate department functions reporting to a Vice President, CAO or Director. The role involves interaction with hospital leadership, staff and external contacts at all levels.

The position requires 5–8 years of related experience, strong MS Office skills and the ability to manage complex calendars, budgets and confidential information.