Senior Department Administrator

BILH Performance Network; Boston (MA); Hybrid; USD 65,000 - 110,000; Full time

Job summary

Beth Israel Deaconess Medical Center in Boston seeks a senior level Department Administrator who will implement and oversee administrative functions for the Department of Medicine reporting to a VP/Director, coordinating with hospital leadership and staff.

You will manage budget projections, prepare reports, handle contracts and legal documents, lead a small team, organize meetings and events, and ensure compliant, efficient operations across the department.

Qualifications

• Bachelor's degree preferred; high school diploma or GED required.
• 5–8 years related work experience.
• Advanced skills with Microsoft applications (Outlook, Word, Excel, PowerPoint, Access) and other web-based tools.

Responsibilities

• Plans, coordinates and administers department activities and procedures to ensure smooth operations.
• Monitors the department budget projections and prepares regular and ad hoc reports for senior management.
• Coordinates bill payments with accounts payable and works with accounting/finance on charges.
• Manages legal documents, contracts, and confidential correspondence; prepares presentations and reports.
• Represent the department at meetings and lead administrative staff on special projects.
• Maintains calendars and organizes meetings and travel arrangements for department and external partners.

Skills

Written communications

Oral communications

Team leadership

Customer service

Problem solving

Budget management

Education

Bachelor's degree

High School diploma or GED

Tools

Outlook

Word

Excel

PowerPoint

Access

Job description

Beth Israel Deaconess Medical Center in Boston seeks a senior level Department Administrator who will implement and oversee administrative functions for the Department of Medicine reporting to a VP/Director, coordinating with hospital leadership and staff.

You will manage budget projections, prepare reports, handle contracts and legal documents, lead a small team, organize meetings and events, and ensure compliant, efficient operations across the department.