Strategic Communications & Admin Assistant

Commonwealth of VA Careers; Williamsburg (VA); Hybrid; USD 41,000 - 50,000; Full time

Job summary

Commonwealth of VA Careers is seeking an Administration & Communications Assistant for the Strategic Cultural Partnerships group at William & Mary. The role supports office services, administrative transactions, and communications/outreach, reporting to the Administration & Projects Manager.

The position liaises with Colonial Williamsburg for facilities, and requires attention to detail, reliability, and ability to handle multiple priorities in a dynamic academic setting.

Qualifications

• Post-secondary education or equivalent combination of education, training, and/or experience.
• Knowledge of administrative and office management best practices.
• Excellent organizational skills and attention to detail.
• Ability to learn and work effectively with productivity systems and applications (e.g. Workday, buyW&M).
• Demonstrated strong communication skills (spoken and written) and customer service skills.
• Demonstrated experience following established systems, guidelines, and policies.

Responsibilities

• Initiate routine procurements in compliance with state and university policies.
• Serve as departmental SPCC holder, processing and reconciling credit card transactions.
• Support departmental payment card acceptance program and revenue processing.
• Initiate routine personnel transactions in compliance with state and university policies.
• Initiate other routine financial transactions including accounting and payroll adjustments.
• Assist with preparation of travel authorizations and expense reimbursement requests.

Skills

Organizational skills

Communication skills

Customer service

Attention to detail

Productivity systems

Education

Post-secondary education or equivalent

Tools

Workday

BuyW&M accounts payable

Job description

Commonwealth of VA Careers is seeking an Administration & Communications Assistant for the Strategic Cultural Partnerships group at William & Mary. The role supports office services, administrative transactions, and communications/outreach, reporting to the Administration & Projects Manager.

The position liaises with Colonial Williamsburg for facilities, and requires attention to detail, reliability, and ability to handle multiple priorities in a dynamic academic setting.