Hybrid Executive Assistant to CFO | Strategy & Governance

Commonwealth of VA Careers; Williamsburg (VA); Hybrid; USD 65,000 - 75,000; Full time

Job summary

Commonwealth of VA Careers is seeking an experienced Executive Assistant to support the CFO/AVP of Advancement Services & Innovation in Williamsburg. The hybrid role balances executive support, calendar management, and board coordination across university and foundation teams.

You will handle complex scheduling, travel planning, financial support activities, and confidential communications, ensuring efficient operations and strategic alignment with organizational priorities.

Qualifications

• Bachelor's degree or equivalent combination of education, training, and experience.
• Significant senior-level executive administrative experience (typically 10+ years).
• Experience managing complex calendars, travel, meetings, and executive communications (typically 10+ years).
• Experience with financial or budgetary administrative support (invoices, reimbursements, reconciliation).
• Exceptional organizational, time-management, and problem-solving skills.
• Advanced proficiency in Microsoft Office and related systems.

Responsibilities

• Manage executive calendars, travel, meetings, and reporting for the CFO/AVP.
• Coordinate board and committee activities across departments and external partners.
• Draft, edit, and format executive communications and reports.
• Track action items and deadlines across multiple initiatives and governance bodies.
• Support budget processes, expense tracking, and procurement for AS&I.

Skills

Executive admin

Calendar management

Travel coordination

Budget support

Communication

Discretion

MS Office

Education

Bachelor's degree or equivalent

Tools

Workday

Blackbaud

Salesforce

Job description

Commonwealth of VA Careers is seeking an experienced Executive Assistant to support the CFO/AVP of Advancement Services & Innovation in Williamsburg. The hybrid role balances executive support, calendar management, and board coordination across university and foundation teams.

You will handle complex scheduling, travel planning, financial support activities, and confidential communications, ensuring efficient operations and strategic alignment with organizational priorities.