Strategic Events & Office Coordinator

William & Mary; Virginia (MN); Hybrid; USD 40,000 - 45,000; Full time

Job summary

William & Mary in Williamsburg, VA, seeks an Events and Office Coordinator to plan, coordinate, and execute university events while providing strong administrative support across campus. The role requires collaboration with internal teams, vendors, and VIP guests, ensuring precise logistics, budgets, and communications.

The position emphasizes customer service, diplomacy, and teamwork in a hybrid on-site/remote setup, with responsibilities spanning event logistics, office operations, and

Qualifications

• Bachelor’s degree or equivalent combination of education, experience and training.
• Excellent written and verbal communication with strong customer service orientation.
• Proficiency in MS Office and database/web-based applications.
• Experience coordinating events and managing multiple priorities with diplomacy and tact.
• Ability to build relationships with faculty, staff, students, vendors, and stakeholders.

Responsibilities

• Coordinate and support a range of university events, including meetings, receptions, dinners, and dignitary visits.
• Maintain event supplies, inventory, budgets, invoices, and post-event reporting.
• Serve as main point of contact for University Events inquiries by email and phone; manage calendars and website content.
• Coordinate with vendors, venues, speakers, sponsors and partners to ensure smooth operations.
• Assist with on-site event setup, execution, and breakdown; resolve issues promptly.
• Support office operations and communications to update university event resources and calendars.

Skills

Communication

Customer service

Time management

Relationship building

Teamwork

Education

Bachelor's degree

Tools

MS Office (Word & Excel)

Database management

Web-based applications

Cvent

Social Tables

CRM software

Job description

William & Mary in Williamsburg, VA, seeks an Events and Office Coordinator to plan, coordinate, and execute university events while providing strong administrative support across campus. The role requires collaboration with internal teams, vendors, and VIP guests, ensuring precise logistics, budgets, and communications.

The position emphasizes customer service, diplomacy, and teamwork in a hybrid on-site/remote setup, with responsibilities spanning event logistics, office operations, and