Administrative & Communications Specialist (Hybrid)

WM001 William & Mary; United States; Hybrid; USD 41,000 - 50,000; Full time

Job summary

William & Mary seeks an Administration & Communications Assistant to support SCP with administrative transactions, communications, and outreach. The role collaborates with the Managing Director and SCP staff, and requires strong attention to detail and the ability to balance multiple priorities.

Responsibilities include managing procurements and financial transactions, coordinating communications across channels, and maintaining office services.

Qualifications

• Proven administrative and office management knowledge.
• Excellent organizational skills and attention to detail.
• Ability to learn and work with productivity systems (e.g., Workday, BuyW&M).
• Strong written and spoken communication and customer service skills.
• Experience following established policies and procedures.

Responsibilities

• Manage admin transactions, procurements, and financial adjustments per university policies.
• Oversee creation, editing, and distribution of communications and outreach materials; manage digital presence.
• Coordinate office services, meetings, events, and visitor reception; liaise on building services with CW Foundation.

Skills

Administrative communication

Organizational skills

Customer service

Policy adherence

Multitasking

Education

Post-secondary education or equivalent combination of education, training, and/or experience

Tools

Workday

BuyWM

Adobe Creative Cloud

Job description

William & Mary seeks an Administration & Communications Assistant to support SCP with administrative transactions, communications, and outreach. The role collaborates with the Managing Director and SCP staff, and requires strong attention to detail and the ability to balance multiple priorities.

Responsibilities include managing procurements and financial transactions, coordinating communications across channels, and maintaining office services.