Strategic Administrative Secretary for Public Services

US Lawns; Manchester (CT); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Life Insurance

Vision Insurance

Paid Holidays

Job summary

The Town of Manchester is seeking an experienced administrative professional to perform complex secretarial and clerical tasks, including composing correspondence, maintaining records, and processing payroll and invoices. You will support budgeting processes and prepare reports for the department.

Responsibilities include scheduling, minute-taking, data entry, and coordinating with vendors and the public. Strong word processing and interpersonal skills are essential for success in this role.

Qualifications

• Graduation from high school or equivalent plus four years of experience performing secretarial and administrative tasks.
• Bilingual preferred.
• Proficient in word processing, data entry, and basic budgeting.

Responsibilities

• Performs complex secretarial and clerical tasks, including composing and handling correspondence, processing mail, maintaining records and filing systems.
• Prepares meeting agenda and takes minutes at meetings; distributes minutes to appropriate individuals and departments. Schedules appointments for supervisor.
• Operates a personal computer and/or terminal with word processing software. Enters data into database, file management or spreadsheet programs. May perform complex calculations or reports.
• Maintains department records and prepares special and recurring reports.
• Composes responses to correspondence and ascertains which items can be delegated to subordinates.
• Gathers information from, coordinates, or makes oral requests of, other administrative or clerical employees and/or outside vendors, agencies or the public.
• Prepare forms such as purchase requisitions, invoices, vouchers and bills; enters payroll. Compiles figures and data for the Town and/or department budget.
• Assists in establishing and maintaining office policies and procedures and makes recommendations for improvement of same.
• May attend seminars or meetings for the Town and may train other employees as needed.
• Performs other duties as required.

Skills

Secretarial tasks

Data entry

Interpersonal skills

Answering inquiries

Cash handling

Education

High school diploma or equivalent

Tools

Word processing software

Spreadsheet programs

Database entry

Calculator

Job description

The Town of Manchester is seeking an experienced administrative professional to perform complex secretarial and clerical tasks, including composing correspondence, maintaining records, and processing payroll and invoices. You will support budgeting processes and prepare reports for the department.

Responsibilities include scheduling, minute-taking, data entry, and coordinating with vendors and the public. Strong word processing and interpersonal skills are essential for success in this role.