Administrative Assistant II - Memorial High School

Memorial High School; Manchester (NH); On-site; USD 24,000 - 35,000; Full time

Benefits offered by this job

Anthem Medical insurance

Anthem Vision insurance

Company funded HSA for select Anthem健康

Flexible spending accounts

Tuition Reimbursement

Company sponsored life insurance

403(b) tax sheltered annuity plan

Medical incentive rewards

Employee assistance program

Job summary

Memorial High School in Manchester, NH is seeking an Administrative Assistant II to provide confidential clerical support to a Department Head and assist with front-line customer service for the public.

The role requires strong office management experience and thorough knowledge of modern office procedures. The position is 42 weeks per year with a 35-hour workweek and includes a comprehensive benefits package.

Qualifications

• Graduation from High School or GED, preferably with office management training.
• Extensive experience in general office operations.
• Equivalent combination of experience and training providing necessary knowledge and abilities.
• Thorough knowledge of modern office procedures, practices and equipment.

Responsibilities

• Performs confidential secretarial duties for a Department Head and oversees others as directed.
• Prepares correspondence, reports, lists and other documentation as instructed.
• Interprets and applies departmental rules, policies and regulations.
• Transcribes letters, minutes, reports, budgets and related materials, including confidential documents.
• Prepares special reports as requested.
• Answers calls, greets visitors and directs them to appropriate departments.

Skills

Office clerical skills

Customer service

Confidentiality

Education

High School diploma or GED

Job description

Administrative Assistant II - Memorial High School

Starting Date: Jan 4, 2027

Job Description

Administrative Assistant II - Memorial High School

42 Week Position
Pay Grade 13 $21.36/hour - 35 Hours Per Week

Start Date: January 4, 2027

TheManchester School Districtoffers a full benefits package to all eligible employees including:

• Anthem Medical insurance
• Anthem Vision insurance
• Company funded HSA for select Anthem health plans
• Flexible spending accounts
• Tuition Reimbursement
• Company sponsored life insurance
• 403(b) tax sheltered annuity plan
• Medical incentive rewards
• Employee assistance program
• Many more.

Minimum Qualifications and Requirements:

• Graduation from High School or possession of a GED, preferably supplemented by additional training in office management
• Extensive experience in general office operations;
• Or any equivalent combination of experience and training which provides the knowledge, skills and abilities necessary to perform the work for the position.
• Thorough knowledge of modern office procedures, practices and equipment.

Specific Core Function:

Performs a variety of general office clerical and confidential administrative support duties for a Department Head; performs directly related work as required. The principal function of an employee in this class is to provide clerical support to a Department Head in addition to customer service to the public. The work is performed under the supervision and direction of an assigned supervisor, but considerable leeway is granted for the exercise of independent judgment and initiative. This class is distinguished from the class of Administrative Assistant I by the performance of confidential secretarial duties for a Department Head. The nature of the work performed requires that an employee in this class establish and maintain effective working relationships with other employees, business and community organizations and the public. The principal duties of this class are performed in a general office environment.

Responsibilities of the Position:

• Performs confidential secretarial duties for a Department Head, including assuming direction or oversight over other personnel in distributing directives and monitoring programmatic activities;
• Prepares correspondence, reports, lists and other documentation as instructed and requested by designated office personnel;
• Interprets and applies Departmental or office rules, policies and regulations in accordance with prescribed procedures and guidelines;
• Transcribes or prepares letters, minutes, reports, statements, grant applications, specifications, contracts, memoranda, notices, resolutions, budgets, financial and statistical tables, requisitions and other related materials, including confidential correspondences and reports;
• Prepares special reports as requested;
• Copies, packages and distributes a variety of written materials as requested by other designated office personnel;
• Answers Department telephone calls, receives and greets visitors to the Department and provides information to or refers callers and visitors to other appropriate Departments;
• Gathers, assembles, updates, distributes and/or files a variety of information, forms, records and data as requested using traditional filing systems or databases as necessary;
• Processes accounts payable, accounts receivable and/or payroll as necessary;
• Screens visitors, telephone calls, faxes, mail and messages directed to office personnel;
• Listens to and directs comments and complaints from the public relating to Department operations and takes appropriate action to resolve and refer such complaints;
• Requisitions supplies and materials for the Department as requested;
• Oversees petty cash account;
• Opens and distributes mail throughout the department;
• Provides needed information and demonstrations concerning how to perform certain work tasks to new employees in the same or similar class of positions;
• Keeps immediate supervisor and designated others fully and accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems;
• Attends meetings, conferences, workshops and training sessions and reviews publications and audio-visual materials to become and remain current on the principles, practices and new developments in assigned work areas;
• Responds to citizens’ questions and comments in a courteous and timely manner;
• Communicates and coordinates regularly with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities;
• Performs other directly related duties consistent with the role and function of the classification.

Specified Length/Hours of Position:

• This position is an affiliated (MESPA) position. Hours/days of position depend upon assignment in conformance with the Collective Bargaining Unit agreement.
• This job is not eligible for sponsorship.