Senior Administrative Secretary-Water & Sewer

US Lawns; Manchester (CT); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Life Insurance

Vision Insurance

Paid Holidays

Job summary

The Town of Manchester is seeking an experienced administrative professional to perform complex secretarial and clerical tasks, including composing correspondence, maintaining records, and processing payroll and invoices. You will support budgeting processes and prepare reports for the department.

Responsibilities include scheduling, minute-taking, data entry, and coordinating with vendors and the public. Strong word processing and interpersonal skills are essential for success in this role.

Qualifications

• Graduation from high school or equivalent plus four years of experience performing secretarial and administrative tasks.
• Bilingual preferred.
• Proficient in word processing, data entry, and basic budgeting.

Responsibilities

• Performs complex secretarial and clerical tasks, including composing and handling correspondence, processing mail, maintaining records and filing systems.
• Prepares meeting agenda and takes minutes at meetings; distributes minutes to appropriate individuals and departments. Schedules appointments for supervisor.
• Operates a personal computer and/or terminal with word processing software. Enters data into database, file management or spreadsheet programs. May perform complex calculations or reports.
• Maintains department records and prepares special and recurring reports.
• Composes responses to correspondence and ascertains which items can be delegated to subordinates.
• Gathers information from, coordinates, or makes oral requests of, other administrative or clerical employees and/or outside vendors, agencies or the public.
• Prepare forms such as purchase requisitions, invoices, vouchers and bills; enters payroll. Compiles figures and data for the Town and/or department budget.
• Assists in establishing and maintaining office policies and procedures and makes recommendations for improvement of same.
• May attend seminars or meetings for the Town and may train other employees as needed.
• Performs other duties as required.

Skills

Secretarial tasks

Data entry

Interpersonal skills

Answering inquiries

Cash handling

Education

High school diploma or equivalent

Tools

Word processing software

Spreadsheet programs

Database entry

Calculator

Job description

Job Description

NATURE OF WORK

• Responsible for performing complex secretarial and administrative tasks with little or no supervision. Activities include composing and distributing correspondence, requisitions and reports and entering varied information into the system, performing complex calculations, providing information and handling issues and concerns submitted by the public.

ESSENTIAL JOB FUNCTIONS

• Performs complex secretarial and clerical tasks, including composing and handling correspondence, processing mail, maintaining records and filing systems.
• Prepares meeting agenda and takes minutes at meetings; distributes minutes to appropriate individuals and departments.Schedules appointments for supervisor.
• Operates a personal computer and/or terminal, with word processing software. Enters data into database, file management or spreadsheet programs. May perform complex calculations or reports.
• Maintains department records and prepares special and recurring reports.
• Composes responses to correspondence and ascertains which items can be delegated to subordinates.
• Gathers information from, coordinates, or makes oral requests of, other administrative or clerical employees and/or outside vendors, agencies or the public.
• Prepare forms such as purchase requisitions, invoices, vouchers and bills; enters payroll. Compiles figures and data for the Town and/or department budget.

OTHER JOB FUNCTIONS

• Assists in establishing and maintaining office policies and procedures and makes recommendations for improvement of same.
• May attend seminars or meetings for the Town and may train other employees as needed.
• Performs other duties as required.

DESIRABLE KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of secretarial and administrative tasks and procedures.
• Ability to use computer, typewriter, calculator.Ability to perform word processing.
• Must have good interpersonal skills using tact, diplomacy and sensitivity.
• Ability to handle cash and negotiable instruments if necessary.
• Ability to handle confidential information and difficult and varied situations with employees and/or the public.
• Knowledge of Town and department/division/section policies, practices and operations.
• Ability to communicate effectively, both orally and in writing. Ability to establish and maintain effective working relationships with other employees and the public.

PHYSICAL AND MENTAL EFFORT/ENVIRONMENTAL AND WORKING CONDITIONS

• Must be mobile and able to push/pull objects less than 20 pounds. Must be able to perform such tasks as filing, writing, typing, using a calculator, and skills which require hand-eye coordination, such as using a typewriter or computer. Must be able to sit for prolonged periods.
• Must be able to see objects closely, as in reading and typing a document; hear normal sounds with background noise, distinguish voice patterns and communicate through speech, as in using a telephone.
• Must be able to concentrate on fine detail with constant interruption, attend to tasks for 45-60 minutes at a time, remember multiple assignments given over long periods of time, and understand the theories behind several related concepts.
• Ability to get along with co-workers, supervisors, customers and the public at large.
• May be exposed to dust, fluctuations in inside temperatures and electro-magnetic radiation, as in computer screens.

MINIMUM TRAINING AND EXPERIENCE

• Graduation from high school or equivalent plus four (4) years of experience performing secretarial and administrative tasks is required.
• Bilingual Preferred.

THE ABOVE DESCRIPTION IS ILLUSTRATIVE. IT IS INTENDED AS A GUIDE FOR PERSONNEL ACTIONS AND MUST NOT BE TAKEN AS A COMPLETE ITEMIZATION OF ALL FACETS OF ANY JOB.

Company Description

The Town of Manchester is a vibrant and diverse community with an array of public services that reflect a set of values shared by its residents and leaders committed to bringing Manchester into the 21st century as an up-and-coming community that cares about its residents, its children, its schools and parks, its roads and utilities, and the health and safety of the Manchester Community.

Town of Manchester’s employees are essential to the town’s ability to provide quality services to the community. It is our goal to attract a diverse, and well-qualified workforce that are representative of our residents to bring their experience and expertise to join our team.

Come take a look at what is happening in the Town of Manchester https://www.youtube.com/@manchestercttown

Benefits

• Medical Insurance
• Dental Insurance
• Life Insurance
• Voluntary Vision Insurance
• 14-Paid Holidays
• Sick Time
• Annual Leave
• Paid Parental Leave
• Defined Contribution Plan with 6% employer match
• Tuition Reimbursement & loan repayment assistance
• Access to fitness center
• The Town of Manchester is an eligible Public Service Loan Forgiveness (PSLF) employer