Part-Time Clerical Assistant

US Lawns; Manchester (CT); On-site; USD 38,000 - 52,000; Full time

Job summary

Town of Manchester in Connecticut is seeking a dependable clerical professional to support the Facilities Division. You will process invoices, handle correspondence, maintain electronic filing, and prepare documents for staff use.

This role requires a high school diploma and at least two years of clerical experience, strong computer skills with Microsoft Office, and the ability to work independently while keeping information confidential.

Qualifications

• High School Diploma or equivalent with at least two years of clerical or secretarial experience.
• Proficient in Microsoft Office; Word and Excel expected.
• Knowledge of Munis is preferred; familiarity with webpage software is helpful.

Responsibilities

• Process invoices and handle correspondence for the Facilities Division.
• Perform electronic filing, data entry, and document preparation.
• Interact with Town departments and the public, providing staff support.
• Assist with records and administrative tasks as needed.

Skills

Secretarial tasks

Computer literacy

Independent worker

Confidential information handling

Customer/public interaction

Policy learning

Relationship building

Education

High School Diploma or equivalent

2+ years clerical/secretarial experience

Munis knowledge preferred

Tools

Microsoft Office (Word & Excel)

Munis financial software

Webpage software

Job description

Company Description

The Town of Manchester is a vibrant and diverse community with an array of public services that reflect a set of values shared by its residents and leaders committed to bringing Manchester into the 21st century as an up-and-coming community that cares about its residents, its children, its schools and parks, its roads and utilities, and the health and safety of the Manchester Community.

Town of Manchester’s employees are essential to the town’s ability to provide quality services to the community. It is our goal to attract a diverse, and well-qualified workforce that are representative of our residents to bring their experience and expertise to join our team.

Come take a look at what is happening in the Town of Manchester https://www.youtube.com/@manchestercttown

Job Description

This position performs diversified clerical tasks of a confidential nature including processing invoices, handling correspondence, electronic filing, compiling documents, data entry, interacting with Town departments, the public, and providing staff support to the Facilities Division.

Desirable Knowledge, Skills, & Abilities:

• Knowledge of secretarial tasks and procedures.
• Ability to use computer.
• Ability to work independently on a variety of assignments.
• Ability to handle confidential information.
• Ability to handle difficult and varied situations with employees and/or the public.
• Ability to learn department policies, practices, and operations.
• Ability to establish and maintain effective working relationships with co-workers, supervisors, customers, and the public.

Minimum Training & Experience:

• High School Diploma or equivalent, plus a minimum of two (2) years’ experience performing clerical or secretarial tasks.
• Experience using common computer software applications such as Microsoft Office (Word and Excel).
• Knowledge of Munis (financial software) preferred.
• Knowledge of webpage software helpful.

EXAMINATION MAY CONSIST OF:

• Keyboard Assessment Pass/Fail 35 w.p.m.
• Computer Assessment 100% 70%