Strategic Administrative Operations Coordinator

Opt For Healthy Living; Northern (KY); Hybrid; USD 51,000 - 52,000; Full time

Job summary

San José State University seeks an Administrative Support Coordinator I to provide administrative, operational, and fiscal support in the Bursar's Office. You will coordinate daily workflows, assist with budgets and purchasing, maintain records, and deliver customer-focused service to staff and external constituents.

The role reports to the University Bursar and supports recruitment, onboarding, and onboarding/offboarding processes.

Qualifications

• Completion of a high school program or equivalent.
• Two years of related office work experience or a combination of education and experience that demonstrates the ability to perform the essential functions.
• Bachelor’s degree in Business Administration, Accounting, Finance, Public Administration or a related field is preferred.
• Five years of progressively responsible administrative support experience in a complex office environment is preferred.

Responsibilities

• Coordinate and monitor daily administrative operations including processing mail and checks, ordering supplies, and managing facility and technology requests.
• Collaborate with Administrative team to develop, maintain and update administrative workflows and business processes.
• Coordinate office activities including meetings and special events.
• Monitor administrative deadlines and ensure timely completion of assignments.
• Coordinate employee recruitments, including scheduling interviews, communicating with candidates, preparing recruitment materials, and supporting hiring processes.
• Coordinate onboarding/offboarding activities for employees and student assistants, including facilitating access requests, equipment coordination, workspace preparation, and required documentation.
• Coordinate building access requests, office space assignments, and equipment tracking for department personnel.
• Serve as the primary coordinator for student assistant administrative matters and personnel documentation, including all phases of the recruitment process and time keeping.
• Process and track requisitions, monitor purchase orders, and coordinate payment of invoices.
• Manage department calendars, meetings, and scheduling activities.

Skills

Professional communication

Office software proficiency

Policy interpretation

Budget analysis

Customer service

Team collaboration

Education

High school diploma or equivalent

Bachelor’s degree in Business Administration/Finance/Public Administration or related field

Tools

PeopleSoft

Google Workspace

Microsoft Office

CSUBuy

Concur

Job description

San José State University seeks an Administrative Support Coordinator I to provide administrative, operational, and fiscal support in the Bursar's Office. You will coordinate daily workflows, assist with budgets and purchasing, maintain records, and deliver customer-focused service to staff and external constituents.

The role reports to the University Bursar and supports recruitment, onboarding, and onboarding/offboarding processes.