Academic Dept Operations & Events Coordinator

San Jose State University; San Jose (CA); On-site; USD 52,000 - 56,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

San José State University seeks a Department Support Coordinator to provide administrative and academic program support to the Colleges of Humanities and the Arts, Linguistics and Language Development, and World Languages and Literatures.

The role reports to the Director of Resources and Operations and serves as a front-line resource for students, faculty, staff, and visitors while supporting daily office operations.

Qualifications

• Completion of a high school program, technical/vocational program, or their equivalents.
• Two (2) years of related office work experience or a combination of education and experience which demonstrates the ability to perform the essential functions of the position.

Responsibilities

• Provide front-office support by answering phones, responding to inquiries, assisting visitors, distributing mail, processing documents, and maintaining office equipment and supplies.
• Coordinate department events and meetings, including orientations, graduation activities, speaker series, retirements, facility reservations, flyers, catering, RSVPs, setup, and cleanup.
• Support financial and administrative operations by processing purchase requisitions, direct pays, ProCard reconciliations, scholarship check requests, service requests, key requests, and department financial data.
• Maintain electronic files, social media platforms, websites, office cards, reports, and other department records and communications.
• Provide academic program support by processing student forms, coordinating faculty schedules and workload information, posting class cancellation notices, and ensuring faculty have the resources necessary to teach.

Skills

Front-office communications

Administrative support

Budgeting & procurement

Scripting & automation basics

Microsoft Office

Google Suite

Education

High school diploma or equivalent

Two years of related office experience

Tools

Microsoft Office

Google Suite

Web development/maintenance

Job description

San José State University seeks a Department Support Coordinator to provide administrative and academic program support to the Colleges of Humanities and the Arts, Linguistics and Language Development, and World Languages and Literatures.

The role reports to the Director of Resources and Operations and serves as a front-line resource for students, faculty, staff, and visitors while supporting daily office operations.