Facilities Operations & Procurement Coordinator

San José State University; San Jose (CA); On-site; USD 47,000 - 68,000; Full time

Job summary

San José State University seeks a Facilities Services Coordinator to manage procurement, inventory, and work orders for University Housing Services. The role includes supervising student assistants, coordinating events, and handling records and asset audits.

The position requires a bachelor’s degree or equivalent experience, strong administrative skills, and the ability to work independently as part of a larger facilities team on campus in San José.

Qualifications

• Equivalent to a bachelor’s degree in a related field; substitutions allowed on a year-for-year basis.
• Experience in purchasing, procurement, or facilities operations is preferred.
• Strong ability to manage records, assist with budgeting, and coordinate multiple tasks.

Responsibilities

• Prepare, process, and research purchase requisitions and resolve discrepancies.
• Verify and process invoices for payment.
• Administer the TMA work order system including creating/closing work orders and reporting.
• Develop preventive maintenance work orders for facilities staff.
• Coordinate inventory and asset records, and notify residents for room inventories.
• Coordinate distribution of supplies to residence halls and complexes.
• Hires, trains, and supervises student assistants.
• Assist with reconciling expense accounts and maintaining the expense database.
• Ensure confidentiality and professional communication with staff and external agencies.

Skills

Administrative skills

Communication

Customer service

Record keeping

Problem solving

Time management

Education

Bachelor’s degree in a related field

Tools

Excel

Access

PeopleSoft

StarRez

TMA

Concur

Job description

San José State University seeks a Facilities Services Coordinator to manage procurement, inventory, and work orders for University Housing Services. The role includes supervising student assistants, coordinating events, and handling records and asset audits.

The position requires a bachelor’s degree or equivalent experience, strong administrative skills, and the ability to work independently as part of a larger facilities team on campus in San José.