University Admin & Operations Coordinator

The California State University; San Jose (CA); On-site; USD 51,000 - 52,000; Full time

Job summary

San José State University is seeking an Administrative Support Coordinator I to provide administrative, operational, and fiscal support to the Bursar's Office. This role coordinates processes, supports procurement, maintains records, and assists with budget activities while delivering customer-focused service to campus staff and external partners.

The position emphasizes coordinating daily administrative functions in alignment with university policies and procedures, with opportunity to

Qualifications

• Completion of a high school program or equivalent.
• Two years of related office work experience or an equivalent combination.

Responsibilities

• Coordinate and monitor daily administrative operations including mail, checks, supplies, and facility/tech requests.
• Develop and maintain administrative workflows and business processes with the Admin team.
• Schedule meetings and coordinate special events.
• Monitor deadlines and ensure timely completion of assignments.
• Coordinate recruitment activities, interviews, materials, and hiring processes.
• Coordinate onboarding/offboarding for employees and student assistants, including access requests and equipment prep.
• Manage building access requests, office space, and equipment tracking for department staff.
• Lead student assistant administrative matters, including recruitment, paperwork, and timekeeping.
• Process requisitions, track purchase orders, and coordinate invoice payments.
• Manage department calendars and scheduling activities.

Skills

Communication

Policy interpretation

Office technology

Customer service

Team coordination

Education

Bachelor’s degree (Business Administration/Related field)

Five years admin support experience

Tools

PeopleSoft

Google Workspace

Microsoft Office

CSUBuy

Concur

Job description

San José State University is seeking an Administrative Support Coordinator I to provide administrative, operational, and fiscal support to the Bursar's Office. This role coordinates processes, supports procurement, maintains records, and assists with budget activities while delivering customer-focused service to campus staff and external partners.

The position emphasizes coordinating daily administrative functions in alignment with university policies and procedures, with opportunity to