Strategic Budget & Operations Analyst

The California State University; California; Hybride; USD 54 000 - 78 000; Plein temps

Résumé du poste

San José State University is seeking an Operations and Special Projects Analyst to support the SEB portfolio by coordinating administrative operations, budgets, and personnel processes. You will produce financial reports, projections, and analyses to inform strategic decisions and drive efficiencies across multiple funding sources.

Responsibilities include budget development, monitoring, and reporting; coordinating recruitment and onboarding; and maintaining operational calendars and

Qualifications

• Bachelor's degree or equivalent in a related field or equivalent experience.
• Experience with budgeting, financial analysis, and policy or procedure development.
• Strong planning, organizational, and prioritization skills.
• Familiarity with university budgeting, HR, student information, and workflow systems.
• Ability to learn rapidly and apply university policies and procedures.
• Excellent written and verbal communication with diverse stakeholders.
• Experience managing multiple budgets and coordinating cross-functional teams.

Responsabilités

• Analyze financial resources and develop recommendations to support budget planning, resource allocation, and strategic decision-making.
• Collaborate with department leaders to develop and manage annual budgets across multiple funding sources.
• Develop and maintain financial management processes, budget tracking tools, and reporting systems that support oversight and compliance.
• Prepare financial reports, projections, spending trends, and fund balances; provide recommendations on resource allocation.
• Monitor financial activity, including purchasing, accounts payable/receivable, procurement, and other records for policy compliance.
• Research and resolve financial discrepancies, conduct audits and reconciliations, and recommend corrective actions.
• Prepare ad hoc reports and dashboards to support planning, assessment, and executive decisions.
• Coordinate personnel transactions, recruitment activities, onboarding processes, and ensure alignment with policies.
• Monitor personnel actions, position funding, vacancy status, and recruitment timelines for workforce planning.
• Maintain the SEB operational calendar and coordinate departmental activities and administrative operations.
• Serve as liaison with FD&O, IT, and other campus service units.
• Maintain departmental websites and digital resources for accuracy and accessibility.
• Prepare reports, summaries, dashboards, and other materials on departmental activities.
• Monitor project/event budgets, expenditures, and outcomes; identify issues and propose adjustments.

Connaissances

Budgeting

Financial analysis

Project management

Data reporting

Stakeholder comms

Administrative processes

Analytical thinking

Formation

Bachelor's degree or equivalent

Description du poste

San José State University is seeking an Operations and Special Projects Analyst to support the SEB portfolio by coordinating administrative operations, budgets, and personnel processes. You will produce financial reports, projections, and analyses to inform strategic decisions and drive efficiencies across multiple funding sources.

Responsibilities include budget development, monitoring, and reporting; coordinating recruitment and onboarding; and maintaining operational calendars and