Strategic Academic Affairs Coordinator

San José State University; San Jose (CA); On-site; USD 55,978 - 58,244; Full time

Job summary

San José State University is seeking an Academic and Institutional Effectiveness Coordinator to provide high‑level administrative and operational support across the Senior Vice Provost’s portfolio, coordinating workflows, documents, and communications. The role requires discretion, organization, and the ability to manage multiple priorities in a high‑visibility environment.

The incumbent will support accreditation and program review activities, scheduling, documentation, and cross‑unit

Qualifications

• Completion of a high school program, technical/vocational program, or their equivalents.
• Three years of related office work experience.
• Preferred: Bachelor's degree and experience in higher education or institutional effectiveness.

Responsibilities

• Provide administrative coordination and operational support across the academic affairs portfolio.
• Coordinate recurring workflows, timelines, and deliverables across portfolio units.
• Serve as an administrative point of contact for inquiries and follow-up.
• Prepare, organize, and distribute materials for meetings and reviews.
• Maintain calendars, records, and documentation for compliance and continuity.
• Support accreditation, program review, and assessment activities under supervision.

Skills

Administrative coordination

Project coordination

Office software

Communication

Record keeping

Budget & procurement

Compliance

Education

High school diploma

Bachelor's degree

Tools

Microsoft Office

Google Workspace

Document management systems

Video conferencing

Job description

San José State University is seeking an Academic and Institutional Effectiveness Coordinator to provide high‑level administrative and operational support across the Senior Vice Provost’s portfolio, coordinating workflows, documents, and communications. The role requires discretion, organization, and the ability to manage multiple priorities in a high‑visibility environment.

The incumbent will support accreditation and program review activities, scheduling, documentation, and cross‑unit