Strategic Administrative Coordinator & Events Lead

Kaiser Permanente; Pasadena (CA); On-site; USD 42,000 - 62,000; Full time

Job summary

Kaiser Permanente in Pasadena, CA seeks an administrative professional to draft presentations, detailed correspondence, and reports, while supporting routine to complex requests with limited guidance. You will help maintain information flow and document control across departments.

Responsibilities include coordinating and calendaring meetings for directors and teams, assisting with small-scale events, and supporting event execution with basic AV and catering logistics.

Qualifications

• Minimum one year of experience in Communications, Business, Health Care, or a related field.
• High School Diploma or GED, or equivalent, plus 2+ years in a corporate/business office environment OR 3+ years in such environment.
• Preferred Associate's degree in Communications, Business, Health Care, or related field.

Responsibilities

• Pursues effective peer relationships across teams to share resources and information; seeks feedback and supports learning.
• Follows instructions to complete routine and non-routine work with limited supervision and escalates complex issues when needed.
• Assists with information dissemination by drafting presentations, reports, spreadsheets, and correspondence with minimal guidance.
• Maintains workflow by resolving routine requests, managing time cards, and assisting in onboarding activities when necessary.
• Assists with event coordination by calendaring meetings for directors and teams and supporting meeting logistics.

Skills

Attention to Detail

Communication

Organization

Problem Solving

Teamwork

Adaptability

Education

High School Diploma or GED

Associate's degree in Communications, Business, Health Care, or related field

Tools

Microsoft Office Suite

Email/Calendar tools

Job description

Kaiser Permanente in Pasadena, CA seeks an administrative professional to draft presentations, detailed correspondence, and reports, while supporting routine to complex requests with limited guidance. You will help maintain information flow and document control across departments.

Responsibilities include coordinating and calendaring meetings for directors and teams, assisting with small-scale events, and supporting event execution with basic AV and catering logistics.