Strategic Executive Assistant & Projects Coordinator

University of California - Los Angeles Health; Los Angeles (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

UCLA Health seeks an Executive Assistant/Special Projects Coordinator for the Patient Access Organization (PAO). This role manages the Senior Director's calendar, handles correspondence, and supports leadership across the PAO with project coordination and administrative tasks.

The incumbent will balance multiple priorities, handle confidential information with discretion, and contribute to process improvements that enhance access to care for patients and communities served.

Qualifications

• Bachelor's degree or equivalent experience/training.
• Ability to multi-task and prioritize assignments with competing deadlines.
• Analytical skills to evaluate data and provide sound recommendations.
• Financial skills to calculate costs, projections and reports.
• Effective writing to develop concise business correspondence and reports.
• Strong verbal communication and interpersonal skills with staff at all levels.
• Demonstrated proficiency with Word, Excel, PowerPoint in Windows.
• Ability to work independently and handle confidential information discreetly.

Responsibilities

• Manage Senior Director's calendar and correspondence.
• Provide administrative support and coordinate projects within the PAO.
• Collaborate with leadership across the PAO to support initiatives.

Skills

Calendar management

Administrative support

Analytical skills

Financial skills

Effective communication

Education

Bachelor's degree

Tools

Word

Excel

PowerPoint

Job description

UCLA Health seeks an Executive Assistant/Special Projects Coordinator for the Patient Access Organization (PAO). This role manages the Senior Director's calendar, handles correspondence, and supports leadership across the PAO with project coordination and administrative tasks.

The incumbent will balance multiple priorities, handle confidential information with discretion, and contribute to process improvements that enhance access to care for patients and communities served.