Senior Executive Assistant & Operations Partner

Kaiser Permanente; Oakland (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

KAISER in Oakland, California seeks an Executive Assistant IV to proactively organize department workflow, support senior leadership with complex calendars and travel, and draft confidential communications with discretion. The role includes event coordination, budget tasks, and interfacing with internal/external contacts.

The ideal candidate has leadership admin experience, strong communication, and the ability to manage multiple priorities in a healthcare setting.

Qualifications

• Minimum three (3) years of experience in leadership administrative support.
• Minimum one (1) year of experience in a leadership role (e.g., mentoring or leading a project) with or without direct reports.
• High School Diploma or GED, or equivalent AND three (3) years of experience in administrative support or related field, OR Minimum four (4) years of experience in administrative support or related field.

Responsibilities

• Promotes learning in others by proactively providing and/or developing information, resources, advice, and expertise with coworkers and members; builds relationships with cross-functional/external stakeholders and customers.
• Listens to, seeks, and addresses performance feedback; provides actionable feedback to others and to managers.
• Pursues self-development; creates and executes plans to capitalize on strengths.
• Leads by influencing others through technical explanations and examples and provides options and recommendations.
• Adopts new responsibilities; adapts to and learns from change, challenges, and feedback; champions change and helps others adapt to new tasks and processes.

Skills

Ambiguity management

Attention to detail

Business knowledge

Communication

Critical thinking

Cross-group collaboration

Decision making

Dependability

DEI support

Drives results

Facilitation skills

Healthcare industry

Influencing others

Integrity

Learning agility

Organizational savvy

Problem solving

Learning recall

Teamwork

Topic-specific communication

Education

High School Diploma or GED

3+ years leadership admin support

Tools

Discretion

Leadership communications

Computer literacy

Customer experience

Data entry

Data integrity

Interpersonal skills

Project management

Strategic alignment

Job description

KAISER in Oakland, California seeks an Executive Assistant IV to proactively organize department workflow, support senior leadership with complex calendars and travel, and draft confidential communications with discretion. The role includes event coordination, budget tasks, and interfacing with internal/external contacts.

The ideal candidate has leadership admin experience, strong communication, and the ability to manage multiple priorities in a healthcare setting.