Administrative Coordinator: Trusted Office Support

Indiana University; Indianapolis (IN); On-site; USD 39,000 - 47,000; Full time

Benefits offered by this job

Medical and dental insurance

Tuition subsidy for employees and/or家族

Paid holidays and generous time off

Job summary

Indiana University’s Office of Housing and Residence Life in Indianapolis is seeking an administrative professional to support a department serving 2,400 residents in an on-campus urban living environment.

The role emphasizes confidential administration, strong communication, and reliable coordination of meetings, travel, and records. Provides essential coordination with internal and external partners and supports social media or website tasks as needed.

Qualifications

• Combinations of related education and experience may be considered.
• Education beyond the minimum required may be substituted for work experience.
• Work experience beyond the minimum required may be substituted for education.

Responsibilities

• Provides administrative support to a department or group of professionals, exercising confidentiality, tact, and diplomacy.
• Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.; compiles data for expense and statistical reports.
• Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately.
• Schedules and confirms appointments, meetings, and travel arrangements; tracks expenses.
• Participates in the development and implementation of administrative standards, policies and practices for the organization.
• May perform other duties related to maintaining an internal website and/or working with social media.

Skills

Organizational skills

Confidentiality

Verbal communication

Judgment

Time management

Proactive poise

Education

High school diploma or GED

Tools

Office software

Job description

Indiana University’s Office of Housing and Residence Life in Indianapolis is seeking an administrative professional to support a department serving 2,400 residents in an on-campus urban living environment.

The role emphasizes confidential administration, strong communication, and reliable coordination of meetings, travel, and records. Provides essential coordination with internal and external partners and supports social media or website tasks as needed.