Administrative Coordinator

IU Health; Indianapolis (IN); On-site; USD 60,000 - 78,000; Full time

Job summary

Indiana University Health is seeking an Administrative Coordinator to support directors and senior leaders in the Opportunity and Success team. You will manage calendars, meetings, and travel with high autonomy, and handle inquiries with a focus on professional representation of the department.

Responsibilities include coordinating department initiatives, preparing presentations and reports, and ensuring accurate records and basic budget oversight.

Qualifications

• Bachelor's Degree or equivalent years of experience required.
• 3–5 years of relevant experience.
• Intermediate experience in receiving, analyzing, and interpreting complex data.
• Experience with a matrix organization and complex work environment preferred.
• Advanced proficiency in MS Office (Word, PowerPoint, Excel).

Responsibilities

• Manages director/senior leader calendars, meeting logistics, and travel arrangements with high autonomy.
• Ensures quality customer service and professional representation of the team and the department.
• Processes invoices and expense reports, and handles inquiries.
• Coordinates department-wide strategic initiatives, including project tracking and reporting.
• Trains and guides junior administrative staff and may delegate day-to-day work.

Skills

MS Office

Data analysis

Calendar management

Executive support

Education

Bachelor's Degree

Job description

Overview

Administrative Coordinator

Our leaders shape strategic initiatives, develop passionate teams, and work to improve health outcomes.They advance our mission and exemplify excellence, compassion, teamwork and purpose in all that they do. Indiana University Health is seeking individuals who embody these values to join our Opportunity and Success team in the role of Administrative Coordinator.

The Administrative Coordinator provides standard administrative and technical support to directors/senior level leadership:

• Manages director/senior leader-level calendars, meeting logistics, and travel arrangements with high autonomy.
• Ensures quality customer service and professional representation of the team and the department.
• Processes invoices and expense reports, and handles inquires, as appropriate, across supported teams.
• Coordinates department-wide strategic initiatives, including project tracking and reporting.
• Manages work with limited guidance and direction.
• Identifies and resolves administrative and operational challenges.
• Assists with preparation of high-quality presentations, reports, and correspondence for internal and external stakeholders.
• Assures accuracy and availability of office records, files, resource data, various reports, basic budget oversight, etc.
• Trains and guides junior administrative staff and may delegate and oversee their day-to-day work.
• Exercises sound independent judgement, anticipates potential issues and challenges, and recognizes the specific needs of their director/senior leader(s).

Key Relationships

Reports to: Vice President-Development Opportunity and Success

Direct Reports: None

Location: Indianapolis, IN

Candidate Qualifications

Candidates for the position will be evaluated according to the following criteria and competencies.

• Bachelor's Degree or equivalent years of experience is required.
• Requires 3-5 years of relevant experience.
• Requires intermediate experience in receiving, analyzing, and interpreting complex data and information.
• Experience with a matrix organization and complex work environment is preferred.
• Requires advanced proficiency in MS office (Word, PowerPoint, Excel).

Indiana University Health is unlike any other healthcare system and we're looking for team members who share the things that matter most to us. IU Health leaders play a crucial role in advancing the mission of our organization and inspiring teams to make a meaningful difference in the lives of patients. As one of Indiana’s largest employers and the most comprehensive medical system in the state, our vision is to lead the transformation of healthcare through quality, innovation and education, and make Indiana one of the nation’s healthiest states.

IU Health is the largest health system in Indiana with nearly 40,000 team members, 15 hospitals and $8.64 billion in operating revenue. The system’s programs in cancer, cardiovascular, neuroscience, orthopedics, pediatrics and transplants have received national recognition for quality patient care. IU Health, in partnership with the Indiana University School of Medicine, bring together highly skilled physicians, researchers, and educators into close collaboration to provide world-class care for children and adults and improve the health of patients and communities across Indiana.

Indiana University Health is dedicated to a fair hiring process and is committed to equal opportunity and nondiscrimination for all individuals, regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, gender identity, expression, sexual orientation, or veteran status.